Logistics Representative / Office Staff

Imperial Blue Sapphire, Inc.; Makati; On-site; PHP 240,000 - 360,000; Full time

Job summary

Imperial Blue Sapphire, Inc. in Makati invites a dedicated Logistics Representative / Office Staff to join our Warehousing and Distribution team. The role supports shipment docs, inventory, and liaison with transport partners, ensuring accurate records and timely delivery.

You will work in a fast-paced logistics office, coordinate with clients, and help maintain efficient procedures, aiming for service excellence and steady operational growth.

Qualifications

• Proven experience in logistics, warehousing or distribution office support.
• Strong organizational and attention to detail skills with the ability to manage multiple tasks simultaneously.
• Excellent written and verbal communication skills in English; fluency in Filipino or local languages advantageous.
• Proficiency with Microsoft Office applications (Word, Excel, Outlook) and logistics software or inventory management systems.
• Demonstrated ability to work efficiently in a fast-paced warehouse or logistics environment.
• Problem-solving mindset with the capacity to identify inefficiencies and suggest improvements.
• Professional demeanor with strong interpersonal and customer service skills.
• Flexibility and willingness to support operational needs as they arise.
• Knowledge of supply chain processes, export-import procedures or customs documentation is preferred but not essential.

Responsibilities

• Processing and managing shipment documentation, including bills of lading, manifests and delivery confirmations
• Coordinating with warehouse teams to ensure accurate inventory tracking and stock management
• Liaising with transport and delivery partners to schedule pickups and deliveries efficiently
• Responding to client enquiries regarding shipment status, delivery times and logistics services
• Maintaining comprehensive records of shipments, expenses and logistics operations
• Preparing reports on warehouse activities, delivery performance and distribution metrics
• Supporting the development and maintenance of logistics procedures and documentation systems
• Assisting with data entry and administrative tasks related to order processing and inventory management
• Collaborating with team members to resolve logistics issues and optimise workflow efficiency

Skills

Logistics

Organization

English fluency

MS Office

Logistics software

Inventory management

Problem solving

Interpersonal skills

Customer service

Flexibility

Supply chain knowledge

Tools

Microsoft Office

Logistics software

Job description

About the Role

Imperial Blue Sapphire, Inc. is seeking a dedicated and organised Logistics Representative / Office Staff to join our dynamic team in Makati City, Metro Manila. This is a full-time position that plays a crucial role in supporting our warehousing, storage and distribution operations. In this role, you will be the backbone of our logistics office, ensuring seamless coordination between warehouse operations, clients and transportation partners. You will contribute directly to the efficiency and success of our supply chain management, making this position essential to our continued growth and service excellence.

Key Responsibilities

• Processing and managing shipment documentation, including bills of lading, manifests and delivery confirmations

• Coordinating with warehouse teams to ensure accurate inventory tracking and stock management

• Liaising with transport and delivery partners to schedule pickups and deliveries efficiently

• Responding to client enquiries regarding shipment status, delivery times and logistics services

• Maintaining comprehensive records of shipments, expenses and logistics operations

• Preparing reports on warehouse activities, delivery performance and distribution metrics

• Supporting the development and maintenance of logistics procedures and documentation systems

• Assisting with data entry and administrative tasks related to order processing and inventory management

• Collaborating with team members to resolve logistics issues and optimise workflow efficiency

What We're Looking For

• Proven experience in logistics, warehousing or distribution office support roles

• Strong organisational and attention to detail skills with the ability to manage multiple tasks simultaneously

• Excellent written and verbal communication skills in English; fluency in Filipino or other local languages is advantageous

• Proficiency with Microsoft Office applications (Word, Excel, Outlook) and logistics software or inventory management systems

• Demonstrated ability to work efficiently in a fast-paced warehouse or logistics environment

• Problem-solving mindset with the capacity to identify inefficiencies and suggest improvements

• Professional demeanour with strong interpersonal and customer service skills

• Flexibility and willingness to support operational needs as they arise

• Knowledge of supply chain processes, export-import procedures or customs documentation is preferred but not essential

What We Offer

• Competitive salary and benefits package aligned with industry standards

• Stable full-time employment with a reputable company in the logistics and distribution sector

• Opportunities for professional development and skills advancement within a growing organization

• A collaborative and supportive work environment with a committed team

• Clear pathways for career progression into supervisory or specialist logistics roles

• Work-life balance initiatives and a commitment to employee wellbeing

About Us

Imperial Blue Sapphire, Inc., we are committed to delivering reliable, efficient and customer-focused logistics solutions to businesses. Our team comprises dedicated professionals who take pride in maintaining the highest standards of service and operational excellence. We believe in fostering a workplace culture that values teamwork, integrity and continuous improvement, and we invest in our employees' growth and development.