Logistics Encoder & Document Controller

VISMAY INTERNATIONAL CORP.; Taguig; Presencial; PHP 180.000 - 360.000; Jornada completa

Descripción de la vacante

VISMAY INTERNATIONAL CORP. is seeking a Logistics Encoder & Document Controller to support daily logistics operations. You will encode transactions, verify data accuracy, and update delivery and shipment records to ensure complete, organized, and retrievable files.

Candidates should have a four-year degree in logistics or related fields and at least one year of logistics admin experience. Proficiency in Excel, Word, and ERP systems is preferred.

Formación

• Graduate of a four-year course in logistics, supply chain, business administration, or related field.
• At least 1 year of logistics admin, data encoding, or document control experience is an advantage.
• Proficiency in Microsoft Excel, Word, and other MS Office applications.
• Familiarity with ERP, inventory, or warehouse management systems is an advantage.

Responsabilidades

• Encode daily logistics transactions, delivery details, shipment information, and inventory movements into company systems or spreadsheets.
• Review encoded data for accuracy and completeness before submission or processing.
• Update delivery statuses, dispatch records, receiving reports, and shipment tracking information.
• Maintain and monitor logistics databases, trackers, and related records.
• Prepare daily, weekly, and monthly logistics reports as required.
• Receive, check, organize, and maintain logistics-related documents.
• File and safeguard physical and electronic documents in an organized manner.
• Ensure documents are properly labeled, dated, filed, and easily retrievable.
• Monitor pending, incomplete, and unreturned documents and follow up with concerned personnel.
• Maintain an organized document filing and tracking system.

Conocimientos

Microsoft Excel

Microsoft Word

MS Office Suite

Attention to detail

Time management

Organizational skills

Educación

Bachelor's degree in Logistics or related field

Herramientas

ERP systems

Inventory systems

Warehouse management systems

Descripción del empleo

About the role

The Logistics Encoder & Document Controller supports smooth daily logistics operations by accurately managing logistics data, delivery records, inventory transactions, shipment documents, and related paperwork. This role ensures information is processed on time, documents are properly controlled, and logistics records remain complete, accurate, organized, and easily retrievable.

Key responsibilities

• Encode daily logistics transactions, delivery details, shipment information, and inventory movements into company systems or spreadsheets.
• Review encoded data for accuracy and completeness before submission or processing.
• Update delivery statuses, dispatch records, receiving reports, and shipment tracking information.
• Maintain and monitor logistics databases, trackers, monitoring sheets, and related records.
• Prepare daily, weekly, and monthly logistics reports as required.
• Receive, check, organize, and maintain logistics-related documents.
• File and safeguard physical and electronic documents in an organized manner.
• Ensure documents are properly labeled, dated, filed, and easily retrievable.
• Monitor pending, incomplete, and unreturned documents and follow up with concerned personnel.
• Maintain an organized document filing and tracking system.

What we're looking for

• Graduate of any four-year course, preferably in Logistics Management, Supply Chain Management, Business Administration, or a related field.
• At least one year of experience in logistics administration, data encoding, document control, or a similar position is an advantage.
• Proficiency in Microsoft Excel, Word, and other Microsoft Office applications.
• Familiarity with inventory systems, ERP systems, or warehouse management systems is an advantage.
• Strong attention to detail and commitment to data accuracy.
• Good organizational and time-management skills.
• Ability to manage multiple records, documents, and reporting requirements in a timely manner.