Office Staff

RSL Food Product; Tanza; On-site; PHP 167,000 - 246,000; Full time

Job summary

RSL Food Product in the Philippines seeks a detail-oriented Operations Data Encoder to accurately input daily data, maintain records, and support production and logistics documentation.

You will compile reports, verify documents, and coordinate with multiple departments to ensure data integrity while handling confidential information in a fast-paced environment.

Fresh graduates are welcome; proficiency in Excel/Word and basic office tools is required to support monitoring and decision-making.

Qualifications

• Graduate of any four-year course; fresh graduates are welcome to apply.
• Proficient in Microsoft Excel, Microsoft Word, and other basic office applications.
• Knowledge of data encoding, recordkeeping, document management, data verification, and reconciliation.
• Strong attention to detail and accuracy.
• Good organizational and time-management skills.
• Ability to work independently and meet deadlines.
• Good communication, coordination, teamwork, and professionalism.
• Willingness to work in a fast-paced operational environment.
• Ability to maintain confidential company records and operational information.

Responsibilities

• Encode daily operational data, reports, and transactions into the designated company system or monitoring files.
• Prepare and maintain daily, weekly, and monthly operations reports.
• Record and monitor production output, incoming and outgoing materials, deliveries, finished goods movement, dispatch activities, and other operational transactions.
• Consolidate data submitted by production personnel, supervisors, drivers, and other Operations Department staff.
• Verify the accuracy and completeness of submitted documents before encoding.
• Monitor and update inventory movement records, including received, transferred, processed, and dispatched materials.
• Prepare daily attendance, manpower, and operational monitoring reports when required.
• Organize, file, and maintain physical and digital copies of operational documents.
• Coordinate with other departments to resolve missing, incomplete, or inconsistent operational information.
• Assist in preparing operational summaries, productivity reports, and management reports.
• Maintain the confidentiality and proper handling of company records and operational information.
• Work with the Operations Supervisor and Manager, Production Department, Warehouse Personnel, Fleet and Logistics Personnel, HR and Accounting Departments, and other concerned departments.
• Complete assigned encoding and administrative tasks accurately and within required deadlines.
• Perform other administrative and operational tasks assigned by the immediate supervisor.

Skills

Attention to detail

Time management

Independence

Teamwork

Professionalism

Communication

Fast-paced environment

Confidentiality

Education

Four-year degree

Any four-year course

Tools

Microsoft Excel

Microsoft Word

Job description

About the role

Support the Operations Department by accurately encoding, monitoring, documenting, and maintaining operational information for a food manufacturing or trading operation. This role helps ensure that production output, raw material receiving, finished goods movement, dispatch activities, inventory records, manpower data, and operational reports are complete, up to date, and readily available for monitoring, evaluation, and management decision-making.

Key responsibilities

• Encode daily operational data, reports, and transactions into the designated company system or monitoring files.
• Prepare and maintain daily, weekly, and monthly operations reports.
• Record and monitor production output, incoming and outgoing materials, deliveries, finished goods movement, dispatch activities, and other operational transactions.
• Consolidate data submitted by production personnel, supervisors, drivers, and other Operations Department staff.
• Verify the accuracy and completeness of submitted documents before encoding.
• Monitor and update inventory movement records, including received, transferred, processed, and dispatched materials.
• Prepare daily attendance, manpower, and operational monitoring reports when required.
• Organize, file, and maintain physical and digital copies of operational documents.
• Coordinate with other departments to resolve missing, incomplete, or inconsistent operational information.
• Assist in preparing operational summaries, productivity reports, and management reports.
• Maintain the confidentiality and proper handling of company records and operational information.
• Work with the Operations Supervisor and Manager, Production Department, Warehouse Personnel, Fleet and Logistics Personnel, HR and Accounting Departments, and other concerned departments.
• Complete assigned encoding and administrative tasks accurately and within required deadlines.
• Perform other administrative and operational tasks assigned by the immediate supervisor.

What we're looking for

• Graduate of any four-year course; fresh graduates are welcome to apply.
• Proficient in Microsoft Excel, Microsoft Word, and other basic office applications.
• Knowledge of data encoding, recordkeeping, document management, data verification, and reconciliation.
• Strong attention to detail and accuracy.
• Good organizational and time-management skills.
• Ability to work independently and meet deadlines.
• Good communication, coordination, teamwork, and professionalism.
• Willingness to work in a fast-paced operational environment.
• Ability to maintain confidential company records and operational information.