EU-PH Digital Economy Package Procurement Officer

iScale Solutions, Inc.; Makati; On-site; PHP 550,000 - 900,000; Full time

Benefits offered by this job

Competitive salary

Vacation leave credits

Sick leave credits

Health insurance

Statutory benefits

Training opportunities

Team activities

Modern tools

Career growth

Inclusive culture

Job summary

iScale Solutions, Inc. in the Philippines is seeking a Procurement Officer to oversee procurement procedures and contract follow-up for EU projects.

You will ensure donor compliance, internal controls, and coordination with project teams to meet timelines and budgets. The role requires a minimum of 5 years in procurement, strong English communication, and experience with international purchasing and import processes.

Qualifications

• Bachelor’s or Master’s degree in procurement, law, business administration, logistics, public administration, or a related field.
• At least 5 years of relevant experience in procurement, purchasing, or contract management.
• Experience managing end-to-end procurement files, including high-value tenders, evaluations, contracts, and audit documentation.
• Practical experience with international procurement and importing ICT, telecommunications, computing, or infrastructure equipment.
• Knowledge of Philippine import and customs procedures, Incoterms, shipping documentation, freight, insurance, and customs clearance.
• Good knowledge of procurement procedures, contract management, donor compliance, and evaluation methods.
• Ability to translate technical requirements into clear procurement documents and manage multiple files and deadlines.
• Proficiency in Excel and standard office applications; procurement tracking tools are an advantage.
• Strong organisation, attention to detail, integrity, initiative, and problem-solving skills.
• Excellent written and spoken English; French is an asset.

Responsibilities

• Procurement Planning: Review procurement requests, clarify needs with project teams, update procurement plans, identify risks or delays.
• Procurement Procedures: Prepare and launch requests for quotations and tenders; draft terms of reference, technical specifications, evaluation grids, and contractual documents.
• Evaluation and Award: Coordinate supplier consultations, due diligence, evaluation committees, evaluation reports, and award recommendations.
• Contract Management: Prepare contracts, purchase orders, and amendments; monitor deliverables, deadlines, supplier performance, and payment milestones.
• Supplier and Market Follow-up: Conduct market research, maintain supplier relations, assess performance, support framework agreements.
• International Procurement and Imports: Support ICT, telecommunications, computing, or infrastructure equipment purchases, including shipping, customs clearance, import documentation.
• Compliance and Audit: Maintain procurement records, tracking tools, and audit-ready files; ensure traceability of decisions.
• Internal Coordination: Align procurement with budgets, payment requirements, timelines, and project needs.

Skills

Procurement

Contract management

Tender evaluation

Excel

English communication

French (asset)

Education

Bachelor’s/Master’s in procurement or related

Job description

About the role

Under the supervision of the Procurement and Grants Manager, the Procurement Officer will manage procurement procedures and contract follow-up for the EU-PH Digital Economy Package, implemented by Expertise France and co-funded by the European Union under the Global Gateway strategy and the French Ministry of Foreign Affairs. The role ensures compliance with Expertise France procedures, donor requirements, and internal control standards.

Key responsibilities

• Procurement Planning: Review procurement requests, clarify needs with project teams, update procurement plans, recommend appropriate procedures, and identify risks or delays.
• Procurement Procedures: Prepare and launch requests for quotations and tenders; draft terms of reference, technical specifications, evaluation grids, and contractual documents.
• Evaluation and Award: Coordinate supplier consultations, due diligence, evaluation committees, evaluation reports, and award recommendations in line with procurement rules.
• Contract Management: Prepare contracts, purchase orders, and amendments; monitor deliverables, deadlines, supplier performance, and payment milestones.
• Supplier and Market Follow-up: Conduct market research, maintain supplier relations, assess performance, and support framework agreements and recurring procurement arrangements.
• International Procurement and Imports: Support ICT, telecommunications, computing, and infrastructure equipment purchases, including shipping, customs clearance, import documentation, and regulated-goods compliance.
• Compliance and Audit: Maintain complete procurement records, tracking tools, and audit-ready files; ensure traceability of decisions and support audits and internal controls.
• Internal Coordination: Work closely with project, finance, administration, and logistics teams to ensure procurement aligns with budgets, payment requirements, timelines, and project needs.

About you

• Bachelor's or Master's degree in procurement, law, business administration, logistics, public administration, or a related field.
• At least 5 years of relevant experience in procurement, purchasing, or contract management.
• Experience managing end-to-end procurement files, including high-value tenders, evaluations, contracts, and audit documentation.
• Practical experience with international procurement and importing ICT, telecommunications, computing, or infrastructure equipment.
• Knowledge of Philippine import and customs procedures, Incoterms, shipping documentation, freight, insurance, and customs clearance.
• Good knowledge of procurement procedures, contract management, donor compliance, and evaluation methods.
• Ability to translate technical requirements into clear procurement documents and manage multiple files and deadlines.
• Proficiency in Excel and standard office applications; procurement tracking tools are an advantage.
• Strong organisation, attention to detail, integrity, initiative, and problem-solving skills.
• Excellent written and spoken English; French is an asset.

Benefits

• Competitive Salary Package: Receive a pay package that matches your skills and experience.
• Vacation and Sick Leave credits: Enjoy vacation and sick leave credits to maintain work-life balance.
• Health Coverage: Get medical, dental, and vision insurance for you and your dependents.
• Government-Mandated Benefits: Full coverage of all statutory benefits like SSS, PhilHealth, and Pag-IBIG.
• Learning Opportunities: Access training, certifications, and mentorship to grow your career.
• Team Engagement: Join team-building activities and wellness programs.
• Modern Tools: Use the latest technology to excel in your role.
• Career Growth: Clear paths for promotion and professional development.
• Inclusive Culture: Be part of a diverse, supportive, and collaborative global team.

About us

iScale Solutions is a Managed Outsourcing and Staff Augmentation provider with operations in the Philippines, Madagascar and Singapore. We thrive to provide customized solutions and deeply integrate in our customers' business processes. We believe in recruiting the best available talent in the market, and offer our customers great value for their money.