Grants Officer

iScale Solutions, Inc.; Metro Manila; On-site; PHP 900,000 - 1,300,000; Full time

Benefits offered by this job

Competitive Salary Package

Vacation and Sick Leave credits

Health Coverage

Government-Mandated Benefits

Learning Opportunities

Team Engagement

Modern Tools

Career Growth

Inclusive Culture

Job summary

iScale Solutions is seeking a seasoned Grants Officer to lead grant procedures, oversee implementation, and ensure donor compliance in our Philippines operations. You will coordinate with project teams, finance, and HQ to maintain transparent award processes and robust oversight of grant activities.

The role requires a Master’s degree and at least 5 years in grants or contract management, with strong analytical and coordination skills, and fluency in English. Prior EU/AFD exposure is an asset.

Qualifications

• Master's degree in project management, law, finance, public/business administration, international development or related field.
• At least 5 years of grants, project or contract management experience with donor-funded projects.
• Experience with calls for proposals, evaluation, grant agreements and beneficiary reporting.
• Strong knowledge of grant procedures, donor compliance, risk and audit trails; international donor exposure is a plus.
• Strong analytical, drafting, coordination and organisational skills; able to guide junior staff.

Responsibilities

• Design grant mechanisms and prepare calls for proposals with guidelines, budgets, eligibility criteria and evaluation tools.
• Coordinate publication of calls, information sessions and Q&A ensuring transparency and fairness.
• Manage application registration, eligibility screening, evaluation records and award recommendations.
• Prepare grant agreements, amendments and ensure alignment with budgets, activities and donor requirements.
• Oversee grant implementation, beneficiary reporting, deadlines, risks and corrective actions; mentor junior staff.
• Coordinate with Finance on payment requests, prefinancing, financial reports and expenditure checks.
• Monitor contractual obligations, grant risks, procurement compliance and escalation of issues.
• Train beneficiaries on grant conditions, reporting, procurement, visibility and audit requirements.
• Ensure complete grant files, audit readiness, final reports and proper archiving.
• Maintain grant trackers and dashboards; improve templates and workflows with the team.

Skills

Grants management

Donor compliance

Project coordination

Risk management

Excel proficiency

English communication

Education

Master's degree in related field

Tools

Excel

Job description

About the role

Reporting to the Procurement and Grants Manager within Expertise France's Mutualized Office in the Philippines, the Grants Officer is the senior operational reference for grant procedures, ensuring transparent award processes, sound implementation oversight and compliance with agency and donor requirements. The role coordinates with project teams, the Junior Grants and Procurement Officer, Finance and Administration, and Headquarters as needed.

Key responsibilities

• Design grant mechanisms and prepare calls for proposals, including applicant guidelines, forms, budgets, eligibility criteria and evaluation tools.

• Coordinate call publication, applicant information sessions and documented Q&A, ensuring transparency and equal treatment.

• Manage application registration, completeness and eligibility screening; support evaluation committees and prepare evaluation records, reports and award recommendations.

• Prepare and review grant agreements and amendments, ensuring alignment with approved activities, budgets, schedules, payment terms and donor requirements.

• Oversee grant implementation follow-up, beneficiary reporting, deadlines, risks and corrective actions; guide the Junior Grants and Procurement Officer.

• Coordinate with Finance and Administration on payment requests, prefinancing, financial reports and expenditure checks; flag ineligible costs or missing evidence.

• Monitor contractual obligations, grant risks, procurement compliance, delays and sensitive cases; recommend mitigation and escalation significant issues.

• Train and guide beneficiaries on grant conditions, reporting, procurement, visibility and audit requirements; develop practical guidance and templates.

• Ensure complete grant files, audit readiness and proper closure, including final reports, expenditure verification, balance payments or fund recovery, and archiving.

• Maintain grant trackers and reporting dashboards; improve templates, workflows and procedures in coordination with the Procurement and Grants Manager.

About you

• Master's degree in project management, law, finance, public/business administration, international development or a related field.

• At least 5 years' relevant experience in grants, project or contract management, financial control, or donor-funded projects.

• Experience with calls for proposals, evaluation and award procedures, grant agreements, beneficiary reporting and compliance checks.

• Strong knowledge of grant procedures, donor compliance, expenditure eligibility, procurement principles, risk management and audit trails; EU/AFD or international donor experience is an advantage.

• Strong analytical, drafting, coordination and organisational skills; able to manage multiple files, identify risks and support a junior officer.

• Proficient in Excel and common office tools.

• Excellent written and spoken English; French is an asset.

Benefits

• Competitive Salary Package: Receive a pay package that matches your skills and experience.

• Vacation and Sick Leave credits: Enjoy vacation and sick leave credits to maintain work-life balance.

• Health Coverage: Get medical, dental, and vision insurance for you and your dependents.

• Government-Mandated Benefits: Full coverage of all statutory benefits like SSS, PhilHealth, and Pag-IBIG.

• Learning Opportunities: Access training, certifications, and mentorship to grow your career.

• Team Engagement: Join team-building activities and wellness programs.

• Modern Tools: Use the latest technology to excel in your role.

• Career Growth: Clear paths for promotion and professional development.

• Inclusive Culture: Be part of a diverse, supportive, and collaborative global team.

About us

iScale Solutions is a Managed Outsourcing and Staff Augmentation provider with operations in the Philippines, Madagascar and Singapore. We thrive to provide customized solutions and deeply integrate in our customers' business processes. We believe in recruiting the best available talent in the market, and offer our customers great value for their money.

Expertise France is the French public agency for international technical cooperation. In the Philippines, its Mutualized Office provides coordinated administrative, finance, procurement, grants and logistics support to improve project efficiency and ensure compliance with agency and donor requirements.