Legal Secretary

Oriental Vision Mining Philippines, Corp.; Mandaue; On-site; PHP 240,000 - 360,000; Full time

Job summary

Oriental Vision Mining Philippines, Corp. seeks a capable Legal Secretary/Executive Assistant to support the VP–Legal & Admin and the Legal Department. You will draft, format, file, and maintain legal and corporate documents while monitoring important deadlines.

The role requires strong organizational skills, discretion, and proficiency in MS Office. You will coordinate with government agencies, external counsel, and internal teams to ensure compliant, timely operations.

Qualifications

• Bachelor’s degree in Legal Management, Political Science, Business Administration, or related field.
• Knowledge of legal terminology, document preparation, and office procedures.
• Proficiency in Microsoft Office applications and document management.
• Strong organizational, communication, and interpersonal skills.
• Excellent attention to detail and ability to handle confidential information with discretion.
• Experience as a Legal Secretary, Executive Assistant, or similar administrative role is preferred.

Responsibilities

• Provide administrative, clerical, and legal support to the VP–Legal & Admin and the Legal Department.
• Prepare, draft, format, proofread, file, and maintain legal, corporate, regulatory, contractual, and administrative documents.
• Monitor legal cases, claims, contracts, permits, licenses, compliance requirements, hearings, deadlines, and other critical dates.
• Coordinate and communicate with government agencies, regulatory bodies, external counsel, consultants, contractors, clients, business partners, and internal departments.
• Assist in government filings, corporate compliance requirements, permits, registrations, certifications, and other regulatory submissions.
• Maintain organized and confidential legal files, corporate records, contracts, case documents, and compliance records.
• Coordinate meetings, hearings, consultations, appointments, and other activities involving the Legal & Administrative Department.
• Prepare monitoring reports, compliance trackers, document inventories, filing records, and other reports as required.
• Provide administrative, secretarial, clerical, and logistical support to ensure the efficient operation of the department.

Skills

Legal terms

Document prep

MS Office

Confidentiality

Organizational skills

Education

Bachelor's degree in Legal Management

Tools

Microsoft Office

Job description

Key Responsibilities:

• Provide administrative, clerical, and legal support to the VP–Legal & Admin and the Legal Department.

• Prepare, draft, format, proofread, file, and maintain legal, corporate, regulatory, contractual, and administrative documents.

• Monitor legal cases, claims, contracts, permits, licenses, compliance requirements, hearings, deadlines, and other critical dates.

• Coordinate and communicate with government agencies, regulatory bodies, external counsel, consultants, contractors, clients, business partners, and internal departments.

• Assist in government filings, corporate compliance requirements, permits, registrations, certifications, and other regulatory submissions.

• Maintain organized and confidential legal files, corporate records, contracts, case documents, and compliance records.

• Coordinate meetings, hearings, consultations, appointments, and other activities involving the Legal & Administrative Department.

• Prepare monitoring reports, compliance trackers, document inventories, filing records, and other reports as required.

• Provide administrative, secretarial, clerical, and logistical support to ensure the efficient operation of the department.

Expectations:

• Maintain a high level of confidentiality, integrity, professionalism, and attention to detail.

• Ensure documents, filings, compliance requirements, and deadlines are properly monitored and acted upon on time.

• Demonstrate strong organizational, communication, coordination, and record-keeping skills.

• Be able to work under pressure, handle urgent and time-sensitive matters, and work with minimal supervision.

• Provide reliable support to the VP–Legal & Admin and the Legal Department in day-to-day operations.

Must-Have Preferences:

• Bachelor’s degree in Legal Management, Political Science, Business Administration, or a related field.

• Knowledge of legal terminology, document preparation, and office procedures.

• Proficiency in Microsoft Office applications and document management.

• Strong organizational, communication, and interpersonal skills.

• Excellent attention to detail and ability to handle confidential information with discretion.

• Experience as a Legal Secretary, Executive Assistant, or in a similar administrative role is preferred.