Legal Secretary

The Law Firm of JLBAR and Associates; Philippines; On-site; PHP 360,000 - 600,000; Full time

Job summary

The Law Firm of JLBAR and Associates in the Philippines is seeking a Corporate Legal Secretary to provide dedicated administrative and clerical support to the Legal Department. You will help ensure smooth documentation flow, governance compliance, and accurate maintenance of corporate records and filings.

Required are a strong understanding of corporate governance, statutory requirements under Philippine laws, and professional office operations with English and Filipino communication skills.

Qualifications

• Bachelor's degree in a related field.
• Minimum 2 years’ experience as a legal secretary or similar administrative role.
• Proficiency in Microsoft Office.
• Excellent organizational skills and keen attention to detail.
• Fluent in English and Filipino.

Responsibilities

• Draft, format, and review legal documents including contracts, board resolutions, secretary’s certificates, minutes of meetings, and other corporate filings.
• Maintain corporate records such as General Information Sheets, stock and transfer books, and board meeting documents, government compliance documents and licenses.
• Prepare and assist in government mandated reports and ensure timely submission.
• Coordinate notarization and authentication of legal documents.
• Liaise with internal departments and external legal counsels, regulatory bodies, and stakeholders on legal documentation and compliance matters.
• Manage schedules and calendars of corporate legal officers and coordinate meetings and deadlines.
• Assist in maintaining legal databases, electronic files, and document management systems for retrieval and recordkeeping.
• Handle confidential information with discretion and professionalism.

Skills

Excellent organizational skills

Strong communication and coordination

Confidentiality and discretion

Attention to detail

Education

Bachelor's degree or higher in a related field

Tools

Microsoft Office (Word, Excel, Outlook)

Job description

The Corporate Legal Secretary provides dedicated administrative and clerical support to the Legal Department of the company. The role ensures smooth documentation flow, legal compliance support, and accurate maintenance of corporate records and filings. This position requires a strong understanding of corporate governance, statutory requirements under Philippine laws, and legal office operations.

Key Responsibilities

• Draft, format, and review legal documents including contracts, board resolutions, secretary’s certificates, minutes of meetings, and other corporate filings.
• Maintain corporate records such as General Information Sheets, stock and transfer books, and board meeting documents, government compliance documents and licenses.
• Prepare and assist in the government mandated reports and ensure compliance with its deadlines and submission.
• Coordinate notarization and authentication of legal documents.
• Liaise with internal departments and external legal counsels, regulatory bodies, and stakeholders regarding legal documentation and compliance matters.
• Manage schedules and calendars of corporate legal officers and coordinate meetings and deadlines.
• Assist in maintaining legal databases, electronic files, and document management systems for efficient retrieval and recordkeeping.
• Handle confidential information with discretion and professionalism.

Qualifications

• Bachelor’s degree in Legal Management, Political Science, Business Administration, or a related field.
• Minimum of 2 years’ experience as a legal secretary, corporate secretary assistant, or similar administrative support role in a corporate setting.
• Proficiency in Microsoft Office (Word, Excel, Outlook)
• Excellent organizational skills and keen attention to detail.
• Strong communication and coordination skills, both in English and Filipino.
• Ability to maintain confidentiality and exercise sound judgment under pressure.