Legal Secretary

Consistent Frozen Solutions Corp.; Makati; On-site; PHP 300,000 - 600,000; Full time

Job summary

Consistent Frozen Solutions Corp. in Makati seeks a diligent office operations coordinator focused on legal document handling, scheduling, and client communications.

The role involves preparing briefs, affidavits, contracts, and other legal papers, coordinating with courts, counsels, and government agencies, and ensuring timely notary submissions. You will maintain organized case files, track billable time, assist with general administration, and uphold strict confidentiality in line with

Qualifications

• Draft, format, proofread, and edit legal documents such as briefs, minutes, affidavits, contracts, Secretary's Certificate, and correspondence.
• Manage calendars, schedule meetings and arrange travel.
• Answer phone calls, direct emails, greet visitors, and liaise with clients, witnesses, and court personnel.
• File documents with notary public, courts and government agencies (including e-filing) and track critical court dates, deadlines, and hearings.
• Maintain physical and electronic case files using document management systems.
• Track billable time, handle attorney expense reports, and assist with general office administration.
• Maintain strict discretion and handle sensitive client and firm information in compliance with ethical rules.

Responsibilities

• Draft, format, and edit legal documents.
• File with notaries, courts, and government agencies, including e-filing.
• Manage calendars and schedule meetings.
• Answer calls, direct emails, greet visitors, and liaise with clients and court personnel.
• Maintain physical and electronic case files using document management systems.
• Track billable time and assist with attorney expense reports.
• Maintain confidentiality and handle sensitive information in line with ethical rules.

Skills

Document preparation

Calendar management

Client communication

Filing & docketing

Confidentiality

Tools

Document management systems

Job description

Job Summary

The role focuses on managing daily office operations, handling legal documents, coordinating schedules, and communicating with clients, courts, counsels, government agencies, private organizations, and other external parties.

Key Responsibilities

• Document Preparation Draft, format, proofread, and edit legal documents such as briefs, minutes, affidavits, contracts, Secretary's Certificate, and correspondence.
• Filing And Docketing File documents with notary public, courts and government agencies (including e-filing) and track critical court dates, deadlines, and hearings.
• Calendar & Schedule Management Manage calendars, schedule meetings and, and arrange travel.
• Client & Court Communication Answer phone calls, direct emails, greet visitors, and liaise with clients, witnesses, and court personnel.
• File & Record Organization Maintain physical and electronic case files using document management systems.
• Billing & Administration Track billable time, handle attorney expense reports, and assist with general office administration
• Confidentiality Maintain strict discretion and handle sensitive client and firm information in compliance with ethical rules.