Legal Secretary/Paralegal

St. Louis Realty Corporation; Pasig; On-site; PHP 279,000 - 390,600; Full time

Job summary

A real estate and legal services firm in Pasig is seeking a skilled legal secretary to manage document preparation, handle communication, and organize scheduling for lawyers. The ideal candidate will have strong organizational skills, attention to detail, and proficiency in legal terminology and office software. This role is critical in maintaining efficient operations within the legal team.

Qualifications

• Highly organized to manage files, schedules, and multiple tasks effectively.
• Meet deadlines and prioritize tasks in a fast-paced legal environment.
• Strong written and verbal communication skills for interaction with attorneys and clients.
• Meticulous accuracy in legal document preparation.
• Familiarity with legal procedures, terminology, and documentation.
• Ability to handle multiple tasks simultaneously.
• High typing speed and accuracy for document preparation.
• Competency in office software essential.
• Maintain confidentiality of client and attorney information.
• Develop and maintain filing systems.
• Attend court proceedings as needed.

Responsibilities

• Prepare court paperwork and proofread legal documents.
• Manage records and maintain calendars.
• Schedule hearings and meetings for lawyers.
• Make travel arrangements for lawyers.
• Handle calls and correspondence.
• Produce agendas and take minutes for meetings.

Skills

Organizational Skills

Time Management

Communication Skills

Attention to Detail

Proficiency with Legal Terminology

Multitasking

Typing Speed

Proficiency with Office Software

Confidentiality

Filing and Retrieval Systems

Court Attendance

Tools

Microsoft Office Suite

Job description

Responsibilities

• Document preparation: Prepare court paperwork, transcribe and proofread legal documents, and file documents with the court
• Record management: Collect documents, manage records, and maintain calendars
• Scheduling: Schedule hearings, meetings, and depositions for lawyers
• Travel arrangements: Make travel arrangements for lawyers
• Communication: Answer calls, take messages, and handle correspondence
• Meeting organization: Produce agendas and take minutes for meetings

Qualifications

• Organizational Skills: Legal secretaries must be highly organized to manage files, schedules, and multiple tasks effectively.
• Time Management: Meeting deadlines and prioritizing tasks are crucial in the fast-paced legal environment.
• Communication Skills: Strong written and verbal communication skills are essential for interacting with attorneys, clients, and court personnel.
• Attention to Detail: Legal documents require meticulous accuracy, so attention to detail is paramount.
• Proficiency with Legal Terminology and Documentation: Familiarity with legal procedures, terminology, and documentation is essential.
• Multitasking: Legal secretaries often handle multiple tasks simultaneously, so multitasking abilities are valuable.
• Typing Speed: A high typing speed and accuracy are needed for preparing legal documents.
• Proficiency with Office Software: Competency in Microsoft Office Suite (or similar software) is a must.
• Confidentiality: Maintain client and attorney information confidentiality.
• Filing and Retrieval Systems: Develop and maintain both paper and electronic filing systems.
• Court Attendance: Legal secretaries may need to attend court proceedings to support attorneys.