Legal Secretary

OBLIGAR LAW OFFICE; Makati; On-site; PHP 279,000 - 446,000; Full time

Job summary

OBLIGAR LAW OFFICE in Makati seeks a reliable Legal Secretary to support our legal team with day-to-day administrative tasks, calendar management, and precise filing systems. You will draft, format, and edit legal documents, ensuring compliance with court rules and office standards.

The role requires excellent Microsoft Office and PDF skills, strong organizational ability, and professional communication. Confidentiality and ethics are essential to protect client information.

Qualifications

• Graduate of a 4-year Bachelor's degree, preferably in Political Science, Legal Management, or a related field
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and PDF software (Adobe Acrobat)
• Exceptional organizational and multitasking abilities under tight deadlines
• Strong verbal and written communication skills with professional phone etiquette
• Strict commitment to client privacy and legal ethics (attorney-client privilege)

Responsibilities

• Type, format, proofread, and edit legal documents from dictation, notes, or drafts
• Ensure all legal documents strictly comply with court rules, formatting standards, and office guidelines
• Manage attorneys' calendars, scheduling hearings, trials, depositions, client meetings, and travel arrangements
• Track court filing deadlines, statute of limitations dates, and appearances; send timely reminders
• Organize and maintain paper and digital case files, ensuring documents are properly indexed
• Serve as the primary point of contact for incoming calls, client inquiries, and visitors

Skills

Calendar management

Document proofreading/editing

Attention to deadlines

Professional phone etiquette

Education

Bachelor's degree in Political Science / Legal Management

Tools

Microsoft Office Suite

Adobe Acrobat

Job description

About the role

We are seeking a reliable, highly organized, and efficient Legal Secretary to support our legal team. In this role, you will handle day-to-day administrative operations, manage attorney calendars, and maintain accurate filing systems.

Key responsibilities

• Type, format, proofread, and edit legal correspondence, briefs, pleadings, motions, contracts, and legal memorandums from dictation, notes, or drafts

• Ensure all legal documents strictly comply with court rules, formatting standards, and office guidelines

• Manage attorneys' calendars, scheduling hearings, trials, depositions, client meetings, and travel arrangements

• Track court filing deadlines, statute of limitations dates, and appearances; send timely reminders to legal staff

• Organize and maintain paper and digital case files, ensuring documents are properly indexed and easily accessible

• Serve as the primary point of contact for incoming telephone calls, client inquiries, and visitors

About you

• Graduate of any 4-year Bachelor's degree, preferably in Political Science, Legal Management, or a related field

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and PDF software (Adobe Acrobat)

• Exceptional organizational and multitasking abilities under tight deadlines

• Strong verbal and written communication skills with professional phone etiquette

• Strict commitment to client privacy and legal ethics (attorney-client privilege)