Legal and Admin Assistant

Paul Salazar Law Firm; Cebu City; On-site; PHP 246,000 - 357,000; Full time

Job summary

Paul Salazar Law Firm in Cebu City, Philippines seeks an All-Around Legal Assistant to manage a broad range of administrative and field tasks. The role blends office work with field assignments including document handling, client coordination, and liaison with government offices.

The ideal candidate has at least 2 years of experience, a Bachelor's degree preferred, and is proactive, organized, and comfortable using Google Workspace and Microsoft Office apps. Travel and driving are required.

Qualifications

• 2+ years of work experience in a similar role or administrative support.
• Bachelor's Degree preferred but not required.
• Valid driver's license and ability to drive motorcycles and cars for long-distance travel.
• Comfortable using Google Workspace, Google Calendar, Gmail, Microsoft Word, Microsoft Excel, Google Sheets and other basic productivity tools.
• Willing to travel extensively for work and stay away from Cebu as needed.
• Good communication and organizational skills; ability to work independently and handle multiple tasks.

Responsibilities

• Sending and receiving documents through LBC, Philippine Postal Office, and other courier services
• Processing and obtaining documents from government agencies (PSA, Registry of Deeds, BIR, DAR, LGUs, etc.)
• Following up on applications, requests, and documents with government offices
• Traveling to Bohol, Cebu Province, and other locations as necessary
• Staying outside Cebu for several days or weeks when required for a particular assignment
• Sorting, organizing, filing, scanning, and maintaining physical and digital documents
• Preparing basic documents and correspondence
• Responding to emails and coordinating with clients
• Calling and communicating with clients, government offices, and other parties
• Assisting lawyers with day-to-day administrative and operational tasks

Skills

Organizational skills

Communication

Proactive attitude

Independent work

Education

Bachelor's Degree

Tools

Google Workspace

Google Calendar

Gmail

Microsoft Word

Microsoft Excel

Google Sheets

Job description

About the role

Paul Salazar Law Firm is looking for an All-Around Legal Assistant who is highly organized, proactive, and willing to take on a wide range of administrative and field-related tasks. This is a hands-on, all-around position involving both office work and field assignments.

Key responsibilities

• Sending and receiving documents through LBC, Philippine Postal Office, and other courier services
• Processing and personally obtaining documents from various government agencies, including Philippine Statistics Authority (PSA), Registry of Deeds, Bureau of Internal Revenue (BIR), Department of Agrarian Reform (DAR), Local Government Units (LGUs), and other government offices and relevant agencies
• Following up on applications, requests, and documents with government offices
• Traveling to Bohol, different parts of Cebu Province, and other locations as necessary
• Staying outside Cebu for several days or even weeks when required for a particular assignment
• Sorting, organizing, filing, scanning, and maintaining physical and digital documents
• Preparing basic documents and correspondence
• Responding to emails and coordinating with clients
• Calling and communicating with clients, government offices, and other parties
• Assisting lawyers with day-to-day administrative and operational tasks

About you

• Preferably at least 2 years of work experience
• Bachelor's Degree (preferably but not required)
• Lighthearted, friendly, and fun personality
• Comfortable using Google Workspace, Google Calendar, Gmail, Microsoft Word, Microsoft Excel, Google Sheets, and other basic office and productivity tools
• Valid driver's license
• Confident and experienced in driving both motorcycles and cars, including long-distance travel
• Willing to travel extensively for work
• Willing to stay outside Cebu for several days to weeks when necessary
• Good communication and organizational skills
• Able to work independently and handle multiple tasks
• Proactive, driven, and assertive