Senior Legal Assistant

Prominent Outsource, LLC; Iligan; On-site; PHP 698,000 - 836,000; Full time

Job summary

Prominent Outsource is seeking a Senior Legal Assistant based in the Philippines with strong experience supporting U.S. law firms, familiar with diverse practice areas.

The role acts as the first client contact and provides administrative and substantive legal support to attorneys, managing multiple matters, deadlines, and communications while upholding confidentiality and data privacy. Office-based location in Bacolod, Negros Occidental, working US business hours.

Qualifications

• 2–3 years of experience as a Legal Assistant or similar role.
• Experience supporting multiple U.S. law firms is strongly preferred.
• Familiar with Personal Injury, Immigration, Family Law, or Business/Corporate practice areas.

Responsibilities

• Provide administrative and legal support to attorneys and law firms.
• Manage client intake, follow-ups, and client communications.
• Organize case files, documents, and records.
• Draft basic legal documents under supervision.
• Manage calendars, court dates, and deadlines.
• Maintain legal CRM and case management systems.
• Conduct basic legal research as assigned.
• Assist with document preparation and filing.
• Support multiple attorneys or practice areas as required.
• Maintain confidentiality and data privacy.

Skills

Legal admin experience

US law firms experience

English proficiency

CRM / case management

Independent work

Tools

CRM systems

Google Workspace

Microsoft Office

Job description

Senior Legal Assistant - Philippines

Prominent Outsource is looking for an experienced Senior Legal Assistant based in the Philippines who has supported multiple U.S. law firms and is familiar with different legal practice areas.

This role is dynamic, serving as both the initial gatekeeper for prospective clients and a key administrative and legal support asset to attorneys. As the first point of contact, the ideal candidate must possess excellent English communication skills, strong legal administrative experience, and the ability to work independently while managing multiple cases, clients, deadlines, and priorities - functions that are vital to seamlessly bridge the gap between initial client acquisition, providing substantive legal support, and overall managing the lifecycles of incoming and active matters.

Key Responsibilities:

• Provide administrative and legal support to attorneys and law firms
• Manage client intake, follow-ups, and client communications
• Organize case files, legal documents, correspondence, and records
• Draft and format basic legal documents, letters, and forms under attorney supervision
• Manage calendars, appointments, court dates, and deadlines
• Maintain and update legal CRM and case management systems
• Conduct basic legal and case-related research as assigned
• Assist with document preparation, filing, and case coordination
• Support multiple attorneys, clients, or practice areas when required
• Maintain strict confidentiality and follow data privacy and security procedures

Qualifications:

• At least 2-3 years experience as a Legal Assistant, Legal VA, or similar role is a plus
• Previous experience working with multiple U.S. law firms is strongly preferred
• Familiarity with several practice areas such as Personal Injury, Immigration, Family Law, Business/Corporate Law, Estate Planning, Real Estate, Intellectual Property, or Litigation
• Experience with legal case management/CRM systems
• Strong written and spoken English
• Excellent organization, documentation, and client communication skills
• Comfortable using AI tools, Google Workspace, Microsoft Office, CRM systems, and modern productivity tools
• Able to work independently and handle confidential information professionally

Work set-up: Office-based

Location: Bacolod, Negros Occidental

Salary: USD 1,100

Schedule: US Business Hours