Leave Administrator (Spanish and Non-Spanish Speaking)

Philtech Inc.; Taguig; On-site; PHP 3,771,000 - 5,657,000; Full time

Job summary

Albertsons Companies is seeking a Leave Administrator to serve as subject matter expert for LOA policies including disability, FMLA, military, and various state requirements. You will support the Leave Administration team and handle confidential employee information.

The role requires a Bachelor’s degree and 3+ years of LOA experience in a large organization, with strong knowledge of FMLA/ADA/HIPAA and proficiency with PeopleSoft HRMS and Microsoft Office.

Qualifications

• BA/BS in Human Resources or related field is preferred.
• 3+ years LOA experience in a large organization.
• Solid knowledge of FMLA, ADA, USERRA, HIPAA and various state requirements.

Responsibilities

• Manage the relationship with employees and managers to ensure leave policies are administered correctly and in accordance with federal and state requirements.
• Serve as internal contact for leave claims issues and inquiries until resolution.
• Collaborate with HR, Labor Relations, and management on return-to-work requirements.
• Process leave approvals, rejections, and returns with plan benefits.
• Communicate claim/leave status and return-to-work expectations to HR/Managers.
• Interface with disability vendors (short-term, long-term, workers' comp).
• Research and provide analysis on leaves of absence as requested.
• Maintain HIPAA-compliant, confidential employee health information and files.

Skills

PeopleSoft HRMS

FMLA/ADA/HIPAA

Leave management

Communication

Confidential data

Education

Bachelor’s degree in HR or related field

Tools

Microsoft Office

Job description

Albertsons Companies is at the forefront of the revolution in retail. With a fixation on innovation and building culture, our team is rallying our company around a unique vision: Forging a retail winner that is admired for national strength, deep roots in the communities we serve, and a team that has passion for food and delivering great service.

Albertsons is one of the largest retail employers, providing approximately 300,000 jobs across 2,200 stores, 22 distribution centers, 20 food and beverage plants and various support offices. We operate in 34 states and the District of Columbia under the Albertsons banner, as well as Safeway, Tom Thumb, Jewel Osco, Shaw’s, and many more recognizable names.

What you will be doing:

The primary purpose of the Leave Administrator is to serve as subject matter expert to employees and manages on leave of absence policies and processes including disability, FMLA, military, unpaid medical, California Pregnancy Disability Leave, CFRA, Paid Family Leave, and Intermittent Leave. In addition, the role will support the Leave Administration team as needed and work on special projects as assigned.

KEY ACCOUNTABILITIES:

• Manage the relationship with employees and managers to ensure established leave policies are administered correctly and in accordance with federal and state requirements for leaves of absence.
• Serve as internal contact for claims issues/inquiries to the point of resolution.
• Collaborate with Human Resources, Labor Relations, and management on return-to-work requirements.
• Process leaves of absence approvals, rejections, and returns with established plan benefits.
• Communication with employee's Human Resources and/or manager on the status of claims/leave of absence and return to work expectations.
• Interface with the disability vendors; short term, long term, and workers compensation.
• Research and reporting, as requested, for analysis of leaves of absence.
• Provide Leave of Absence guidance and direction to employees, HR Partners, Managers and Payroll.
• Partner with LOA Coordinator on various leave issues and concerns.
• Maintain highly confidential employee Personal Health Information and files. Ensure HIPPA compliance.

KNOWLEDGE AND EXPERIENCE:

Education Level: Bachelor’s degree preferable in Human Resources, or related field.

Experience Level: Three or more years LOA experience in a large organization. Three or more years of a human resources or benefits operation.

Skills and Experiences:

• Strong Knowledge of PeopleSoft HRMS application or similar software.
• Strong Knowledge of State and Federal Laws, HR and Benefits.
• Strong Knowledge of FMLA, ADA, USERRA, HIPAA, and requirements of various states.
• Solid knowledge of leave management systems.
• Excellent communication skills, both oral and written, to have the appropriate level of interaction with customers interpreting policies, procedures and technical applications in a positive fashion.
• Must be highly skilled with Microsoft Office applications including Word, Excel, Access, and PowerPoint.
• Proven team player with excellent customer service skills.
• Must be able to manage confidential information.
• Solid judgment and decision-making skills to ensure all tasks are performed timely, legally and ethically.

Open Headcount: 2 Leave Administrators (Non-Spanish Speaking) and 1 Leave Administrator (Spanish Speaking).