Leasing and Operations Officer

LIMA LAND, INC.; Lapu-Lapu; On-site; PHP 335,000 - 614,000; Full time

Job summary

LIMA LAND, INC. is seeking a capable Leasing Operations and Financial Support coordinator to help manage lease billings, budgeting, and reporting while coordinating leasing activities and locator management.

The role requires 3 years of experience in leasing or related fields and strong proficiency with MS Office and database tools. You will support budgeting, reporting, and lease renewal processes in a dynamic real estate environment.

Qualifications

• Bachelor's degree or equivalent in a 4-year course.
• 3 years in leasing, property management, customer service, business operations, sales administration or related field.
• Experience in commercial real estate, tenant/locator management is an advantage.
• Strong coordination of leasing activities and tenant relationships.
• Proficient with MS Office and reporting/database tools.

Responsibilities

• Monitor lease billings, collections, and aging reports and coordinate with Finance.
• Consolidate budget inputs and assist in budget monitoring and variance reporting.
• Maintain revenue, occupancy, and financial databases.
• Process and monitor requests, approvals, and supporting documents.
• Assist in preparing monthly operational and financial reports.
• Conduct leasing and prospecting activities.
• Respond to leasing inquiries and coordinate property viewings.
• Maintain leasing inventories, pricing schedules, marketing materials, and databases.
• Coordinate documentary requirements with support groups.
• Monitor leasing pipeline trackers.
• Coordinate lease renewal schedules and documentation.
• Onboard new locators and coordinate move-in requirements.
• Maintain locator records and customer databases.
• Respond to locator inquiries and coordinate resolutions.
• Support renewal strategies and drive lease renewals.

Skills

Leasing coordination

Tenant relationships

Business development support

Customer service

Sales administration

Education

4-year college degree

Tools

Microsoft Office

Excel

PowerPoint

Word

Reporting tools

Database management

Job description

Key Responsibilities

Financial and Administrative Support

• Monitor lease billings, collections, and aging reports and coordinate with Finance.
• Consolidate budget inputs and assist in budget monitoring and variance reporting.
• Maintain revenue, occupancy, and financial databases.
• Process and monitor requests, approvals, and supporting documents.
• Assist in preparing monthly operational and financial reports.

Leasing Operations Support

• Conduct leasing and prospecting activities.
• Respond to leasing inquiries and coordinate property viewings.
• Maintain leasing inventories, pricing schedules, marketing materials, and databases.
• Coordinate documentary requirements with support groups.
• Monitor leasing pipeline trackers.
• Coordinate lease renewal schedules and documentation.

Locator Relationship Management

• Assist in onboarding new locators and coordinating move-in requirements.
• Maintain locator records and customer databases.
• Respond to locator inquiries and coordinate resolutions [Core concerns]
• Execute executive-level engagement activities for key accounts to support renewal strategies and drive lease renewals
• Coordinate move-out and contract close-out requirements.
• Attend locator engagement and retention activities and provide support as needed

Reporting and Governance Support

• Prepare operational, leasing, occupancy, and management reports.
• Maintain business trackers and monitoring tools.
• Conduct market benchmarking of competitor lease rates and leasing practices to provide insights and support leasing strategies.
• Perform other related duties as assigned.

Qualifications

• A graduate of any 4 year course
• 3 years in leasing, property management, customer service, business operations , sales administration or related field
• Experience in commercial real estate, industrial parks, property leasing, or tenant/locator management is an advantage.
• Strong background in coordinating leasing activities, managing customer/tenant relationships, and supporting business development initiatives.
• Proficient in Microsoft Office applications (Excel, PowerPoint, Word) and familiar with reporting and database management tools.