Leasing Admin Associate

Anchor Land Holdings Inc.; Parañaque; On-site; PHP 180,000 - 280,000; Full time

Job summary

Anchor Land Holdings Inc. is seeking an organized administrative professional to ensure smooth day-to-day operations of the department. The role involves drafting lease proposals, contracts, and a variety of correspondence.

The incumbent will schedule appointments, plan meetings, take minutes, and support filing systems and inventory documentation. Strong communication and MS Office skills are essential for success in this position.

Qualifications

• Bachelor’s degree in Business Administration/Management, Marketing or any business-related field.
• At least 1 year of experience in leasing, hotel management, insurance, marketing, property development or related field.
• Strong oral and written communication abilities.
• Good organizational, analytical and interpersonal skills.
• Proficient in MS Office applications.

Responsibilities

• Assist in preparing lease proposals, lease contracts and related documents for the department.
• Organize and schedule appointments; plan meetings and take minutes.
• Handle communications, draft emails, memos, letters, faxes and forms for internal and external distribution.
• Prepare regularly scheduled reports and maintain filing/retrieval systems.
• Manage office policies, procedures and office supplies with coordination from head office.
• Assist in documenting leasing and asset inventories for the department.

Skills

Oral communication

Written communication

Organizational skills

Interpersonal skills

Analytical skills

Education

Bachelor's Degree in Business Administration/Management or related field

Tools

MS Office

Job description

JOB SUMMARY:

Responsible for clerical and organisational tasks ensuring a smooth day-to-day operation of the department.

Duties and Responsibilities:

• Assists in the preparation of lease proposals, lease contracts, or any documents required by the department
• Organise and schedule appointments
• Plan meetings and take detailed minutes
• Handles incoming and outgoing communications, write and distribute email, correspondence memos, letters, faxes and forms, including transmittals and distribution of these documents, offline, online, internally and externally.
• Assists in the preparation of regularly scheduled reports
• Develop and maintain a filing and retrieval system
• Monitors, update and maintain office policies and procedures
• Order office supplies from head office ensuring adequate supply as needed by the department
• Assist in the documentation of leasing and asset management inventories assigned to the department
• Performs related duties and responsibilities as may be assigned from time to time, when and as needed.

Job Specification:

1. Bachelor's Degree holder in Business Administration/Management, Marketing or any business-related course;
2. Must have at least 1 year experience in leasing, hotel management, insurance, marketing, property development or other related field;
3. Ability to communicate effectively (Oral and Written);
4. With organisational, analytical, and interpersonal skills;
5. Computer literate in MS Office applications.