Document Control Lead for Construction Projects

Sta. Clara International Corp.; Kapangan; On-site; PHP 240,000 - 360,000; Full time

Job summary

Sta. Clara International Corp. is seeking a Document Controller to organize, manage, and control all project documentation across the project lifecycle.

You will coordinate with multiple teams and stakeholders to ensure documents are processed efficiently, archived correctly, and accessible to relevant parties. The role requires attention to detail, strong records management skills, and experience in document control for construction projects.

Qualifications

• Associate's or Bachelor's degree in Business Administration or Information Management.
• 2–4 years of experience in document control or records management, preferably in construction.

Responsibilities

• Establish and maintain a comprehensive document management system for the project.
• Review, register, and file all project-related documents, including drawings, specifications, reports, and contracts.
• Implement document control processes to track revisions, updates, and approvals.
• Ensure proper version control of documents and drawings to avoid errors and ensure consistency.
• Act as the main point of contact for document-related queries from internal teams, contractors, and clients.
• Collaborate with the project team to ensure timely preparation and submission of documents.
• Organize and distribute documents to relevant stakeholders and maintain a centralized document repository.
• Ensure that all project documentation complies with company standards, legal requirements, and client specifications.
• Conduct audits and reviews of document management systems and processes to ensure adherence to quality standards.
• Oversee the proper archiving and filing of project documents for long-term retention.
• Generate regular reports on the status of documents and documentation progress for project management.
• Provide updates on the receipt, approval, and distribution of key documents.
• Provide administrative support to project teams, including organizing meetings, tracking action items, and distributing meeting minutes.
• Ensure that all project documentation is properly signed, stamped, and approved before final distribution.
• Utilize document control software and tools to automate document tracking and workflows.
• Assist in the setup and maintenance of electronic document management systems.

Skills

Document control

Records management

Stakeholder coordination

Project documentation

Education

Associate's or Bachelor's degree in Business Administration or Information Management

Tools

Document control software

Job description

Sta. Clara International Corp. is seeking a Document Controller to organize, manage, and control all project documentation across the project lifecycle.

You will coordinate with multiple teams and stakeholders to ensure documents are processed efficiently, archived correctly, and accessible to relevant parties. The role requires attention to detail, strong records management skills, and experience in document control for construction projects.