Efficient Office Assistant — Admin & Scheduling Pro

Core Code io; Angeles; On-site; PHP 201,000 - 290,000; Full time

Job summary

Core Code io is seeking an organized Office Assistant to support daily administrative tasks in Angeles, Philippines. The role focuses on handling documents, schedules, communications, data, and routine tasks while aiding team members.

You will manage files, emails, invoices, and reports, coordinate meetings, and help maintain an orderly office environment. Proficiency with Google Workspace or MS Office is preferred.

Qualifications

• Experience in office administration or similar role.
• Ability to manage documents, schedules, emails, and data.
• Strong communication and interpersonal skills.

Responsibilities

• Provide general administrative support to managers and team members.
• Organize and maintain digital and physical files, documents, records, and databases.
• Manage routine emails, messages, calls, and administrative requests.
• Assist with scheduling meetings, appointments, and team activities.
• Prepare, format, and update reports, documents, spreadsheets, and presentations.
• Perform data entry and verify information for accuracy and completeness.
• Coordinate information and requests between internal teams and external contacts.
• Monitor deadlines, tasks, and follow-ups to ensure timely completion.
• Assist with invoices, expenses, orders, and other administrative records when required.
• Support office supplies, equipment, and other routine office-related needs.
• Assist with organizing meetings, events, and internal activities.
• Maintain accurate and up-to-date administrative records.
• Support onboarding and other internal administrative processes when required.
• Identify administrative issues and assist with practical solutions.
• Maintain confidentiality when handling sensitive company and business information.

Skills

Oral and written communication

Organizational skills

Time-management

Prioritization

Problem-solving

Independent work

Attention to detail

Tools

Google Workspace

Microsoft Office

Excel

Job description

Core Code io is seeking an organized Office Assistant to support daily administrative tasks in Angeles, Philippines. The role focuses on handling documents, schedules, communications, data, and routine tasks while aiding team members.

You will manage files, emails, invoices, and reports, coordinate meetings, and help maintain an orderly office environment. Proficiency with Google Workspace or MS Office is preferred.