Invoicing Support (Open to Fresh Grad)

REED ELSEVIER SHARED SERVICES (PHILIPPINES) INC.; Iloilo City; On-site; PHP 201,000 - 312,000; Full time

Job summary

REED ELSEVIER SHARED SERVICES (PHILIPPINES) INC. seeks an Invoicing Support to process and verify invoices, post vendor payments, and handle customer billings. The role requires attention to detail and a bachelor’s degree, with familiarity in IT and basic programming advantageous.

Responsibilities include logging, cleaning, and formatting invoices, while ensuring adherence to client formats and SLAs. Fresh graduates are welcome to apply, with opportunities to grow in a legal spend management

Qualifications

• Bachelor's degree required.
• Data entry and invoicing experience is an advantage.
• Background in IT and basic programming.
• Keen eye for detail.
• Fresh graduates are welcome to apply.

Responsibilities

• Logs in invoices using client-provided information and formats per client requirements.
• Edits and formats scanned invoices in Microsoft Word; submits correctly formatted charges to e-billing product.
• Meets or exceeds established invoice production requirements for quality and quantity.
• Troubleshoots and suggests improvements to e-billing processes and tools.
• Monitors reporting tools and ensures compliance with contractual SLAs.

Skills

Data entry

Invoicing

Attention to detail

IT background

Education

Bachelor's degree

Tools

Microsoft Word

Job description

Job Description Summary

The Invoicing Support prepares, records, verifies, analyzes and reports accounts payable/receivable transactions. Pays vendor invoices and receives and posts customer payments on a timely basis. Maintains and reconciles accounts payable/receivable ledger accounts, financial statements and reports. Prepares analyses and reconciliations of bill runs to detect fraud. Ensures that transaction entry verification procedures are followed. May prepare and deliver low-volume customer billing and respond to resulting queries. Able to follow set instructions and processes to complete work. Identifies the problem and all relevant issues in straightforward situations, assesses each using standard procedures and makes sound decisions. Has prior relevant training or related work experience. Has working knowledge and skills.

The Invoice Support is tasked with performing front line paper invoice processing-related tasks in support of LNEI’s mission to provide comprehensive Legal Spend Management services. The Invoice Specialist handles processing of paper invoices from receipt to the creation and submission of structured data formatted versions of paper invoices to one of LNEI’s e-billing products. Additionally, the Invoice Specialist may be tasked with performing outsourced reviews of invoices by assessing and analyzing invoice data to ensure compliance with guidelines between LNEI clients and client law firms and vendors.

Accountabilities

The function is accountable in managing the following areas:

• Logs in invoices using information provided on the legal invoices in compliance with the designated format for each client
• Clean up invoices: edits and corrects scanned invoice output using Microsoft Word; re-formats and submits properly re-formatted charges to the corresponding LNEI e-billing product; maintains knowledge of acceptable invoice formats by product and by client; troubleshoots missing invoice information (e.g., no billers, no dates, no hours, etc.) and other invoice formatting-related issues; uses judgment to determine whether an invoice can be cleaned up or should be routed for outreach or return to the service provider
• Meets or exceeds established invoice production requirements for quality and quantity
• Troubleshoots and suggestions to enhance LNEI’s e-billing products and related internal processes
• Monitor reporting tools and interact with internal management to ensure compliance with contractual SLAs.

Qualifications:

• Graduate of bachelor's degree
• Experience in data entry and invoicing is an advantage
• Background in IT and basic program
• Keen to details
• Fresh graduates are welcome to apply