Invoicing & Inventory associates

PAPERSOURCE INC; Philippines; On-site; PHP 223,000 - 446,000; Full time

Job summary

PAPERSOURCE INC in the Philippines is seeking an organized Invoicing and Inventory Clerk to ensure accurate billing, inventory control, and timely reporting. You will prepare invoices, verify documents, record transactions, and coordinate with sales, warehouse, and accounting teams to maintain stock integrity.

The ideal candidate has at least 1 year of related experience, a degree in accounting or related field, and strong Excel skills.

Qualifications

• Bachelor’s degree in Accountancy, Accounting Technology, or related field.
• At least 1 year of invoicing, inventory, or accounting experience.
• Knowledge of basic accounting principles and inventory management.
• Proficient in Microsoft Excel and accounting/inventory systems.
• Strong attention to detail and high accuracy.
• Good organizational and communication skills.
• Ability to work under pressure and meet deadlines.

Responsibilities

• Prepare and issue accurate invoices, delivery receipts, and billing statements on time
• Verify completeness and accuracy of supporting documents such as purchase orders and delivery notes
• Record and monitor all invoicing transactions in the system
• Maintain and update inventory records, ensuring accuracy of stock levels at all times
• Track and document all stock movements (inbound and outbound)
• Conduct regular physical inventory counts and reconcile discrepancies with system records
• Coordinate with sales, warehouse, and accounting teams to ensure smooth operations
• Assist in resolving inventory discrepancies
• Prepare periodic reports on invoicing, inventory status, and variances
• Ensure proper filing and organization of all related documents

Skills

Attention to detail

Organizational skills

Communication skills

Under pressure

Time management

Education

Bachelor’s degree in Accountancy, Accounting Technology, or related field

Tools

Microsoft Excel

Accounting systems

Inventory systems

Job description

• Prepare and issue accurate invoices, delivery receipts, and billing statements on time


• Verify completeness and accuracy of supporting documents such as purchase orders and delivery notes


• Record and monitor all invoicing transactions in the system


• Maintain and update inventory records, ensuring accuracy of stock levels at all times


• Track and document all stock movements (inbound and outbound)


• Conduct regular physical inventory counts and reconcile discrepancies with system records


• Coordinate with sales, warehouse, and accounting teams to ensure smooth operations


• Assist in resolving inventory discrepancies


• Prepare periodic reports on invoicing, inventory status, and variances


• Ensure proper filing and organization of all related documents

Qualifications

• Bachelor’s degree in Accountancy, Accounting Technology, or any related field


• At least 1 year of experience in invoicing, inventory, or accounting-related work


• Knowledge of basic accounting principles and inventory management


• Proficient in Microsoft Excel and accounting/inventory systems


• Strong attention to detail and high level of accuracy


• Good organizational and communication skills


• Ability to work under pressure and meet deadlines