Invoicing Clerk

Pingcon Marketing Corporation; Quezon City; On-site; PHP 156,000 - 268,000; Full time

Job summary

Pingcon Marketing Corporation is seeking a detail-oriented Invoicing Clerk to join our finance team in Project 8, Quezon City. You will generate invoices, verify documentation, and maintain orderly billing records while collaborating with Sales and Accounting to ensure timely, accurate billing.

The role requires strong MS Office skills, especially Excel, and a proactive approach to resolving billing discrepancies. On-site work in Project 8 is required.

Qualifications

• Education: Bachelor’s degree in Accountancy, Business Administration, Finance, or related field.
• Fresh graduates with relevant internship experience are welcome to apply.
• Proficient in MS Office and MS Excel; familiarity with accounting software (QuickBooks, SAP or ERP) is a strong plus.

Responsibilities

• Invoice Generation: Prepare and issue billing invoices to clients promptly.
• Document Verification: Review sales orders, delivery receipts, and supporting documents before billing for accuracy.
• Record Management: Maintain and organize customer accounts and billing files.
• Cross-Department Collaboration: Coordinate with Sales to address billing queries and adjustments.
• Payment Support: Monitor outstanding receivables and follow up on pending payments.

Skills

Attention to detail

Organizational skills

Communication skills

Proactive mindset

Education

Bachelor’s Degree in Accountancy/Business/Finance

Tools

MS Office

MS Excel

QuickBooks

SAP

ERP systems

Job description

We are seeking a detail-oriented, highly organized, and motivated Invoicing Clerk to join our team in Project 8, Quezon City. In this role, you will play a critical part in our daily finance operations by preparing accurate invoices, maintaining precise billing records, and working closely with our Sales and Accounting departments to ensure seamless and efficient billing processes.

Key Responsibilities

• Invoice Generation: Accurately prepare and issue billing invoices to clients in a timely manner.

• Document Verification: Thoroughly review sales orders, delivery receipts, and supporting documents prior to billing to ensure total accuracy.

• Record Management: Maintain, update, and organize customer accounts and billing files.

• Cross-Department Collaboration: Coordinate with the Sales team to quickly address and resolve billing queries, discrepancies, or adjustments.

• Payment Support: Assist in monitoring outstanding accounts, tracking receivables, and conducting polite follow-ups for pending payments.

Qualifications

• Education: Bachelor’s Degree in Accountancy, Business Administration, Finance, or any related field.

• Experience: Previous experience as an Invoicing Clerk, Billing Specialist, or similar administrative role is an advantage (Fresh graduates with relevant internship experience are welcome to apply).

• Technical Skills: Proficient in MS Office (especially MS Excel); prior exposure or working knowledge of accounting software (e.g., QuickBooks, SAP, or local ERPs) is a strong plus.

• Key Attributes: High attention to detail, strong organizational skills, and a proactive, adaptable mindset.

• Communication: Good interpersonal and communication skills to effectively collaborate with internal teams and external clients.

• Location & Availability: Willing to work on-site in Project 8, Quezon City.