Sales Admin Invoicer

Excelin Marketing; Quezon City; On-site; PHP 334,800 - 446,400; Full time

Job summary

A marketing company in Quezon City is seeking a Sales Administrator to manage Job Orders and invoicing tasks. The ideal candidate holds a Bachelor's degree in Business or related fields and has 1-2 years of experience in sales administration. Responsibilities include processing orders, maintaining records, and assisting the sales team. Strong attention to detail and excellent communication skills are essential for this full-time on-site role.

Qualifications

• 1-2 years of experience in Sales Admin, Billing, or Invoicing roles.
• Knowledge of basic accounting and invoicing procedures.
• Familiarity with order/invoice management platforms is an advantage.

Responsibilities

• Receive, review, and process Job Orders and Purchase Orders from clients.
• Encode and maintain accurate records of sales transactions.
• Prepare and issue Sales Invoices and Delivery Receipts.

Skills

Attention to detail

Communication skills

Multitasking

Education

Bachelor's degree in Business Administration, Accounting, Finance or related course

Tools

Microsoft Excel

ERP systems

Job description

On-site - Quezon City | 1-3 Yrs Exp | Bachelor | Full-time

Job Description

Key Responsibilities

• Receive, review, and process Job Orders and Purchase Orders from clients and internal sales teams.
• Encode and maintain accurate records of sales transactions in the system.
• Prepare and issue Sales Invoices, Delivery Receipts, and other related billing documents.
• Ensure proper application of prices, discounts, taxes (e.g., VAT), and terms.
• Monitor the status of orders — from approval to delivery and invoicing.
• Coordinate with logistics, warehouse, and production teams to ensure timely order fulfillment.
• Handle customer inquiries regarding order status, billing, and documentation.
• Assist the Sales Department in preparing quotations and sales reports as needed.
• Maintain proper filing and documentation of all sales and invoice-related records.

Qualifications

• a degree holder in Business Administration, Accounting, Finance, or a related course.
• With 1–2 years of experience in Sales Admin, Billing, or Invoicing roles.
• Knowledge of basic accounting and invoicing procedures.
• Proficient in Microsoft Excel, Word, and basic office software.
• Familiarity with ERP systems or order/invoice management platforms is an advantage.
• Strong attention to detail and high level of accuracy.
• Excellent communication and coordination skills.
• Ability to multitask, prioritize, and meet deadlines.
• Trustworthy, organized, and able to work under minimal supervision.

Working Location

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