Invoice Clerk/Data Encoder - Bacolod City

Maxximiler Distributors, Inc; Alijis; On-site; PHP 268,000 - 402,000; Full time

Job summary

Maxximiler Distributors, Inc. is seeking an Invoice Clerk and Data Encoder to prepare, process, and record invoices and related data. You will encode transactions, file documents, and coordinate with Accounting, Purchasing, and Operations to resolve billing concerns.

The role requires attention to detail, fast data entry, and proficiency with Excel, plus ability to work under pressure and meet deadlines in a busy office environment in the Philippines.

Qualifications

• Graduates with business, accounting or IT background preferred.
• Experience in invoicing, clerical work, or data encoding is advantageous.
• Proficient with Microsoft Excel and basic accounting concepts.

Responsibilities

• Prepare, review, and process invoices accurately and on time.
• Encode invoices, delivery receipts, purchase orders and other records.
• Verify invoice details such as quantities, prices, discounts, and terms.
• Maintain organized filing systems for invoices and related documents.
• Monitor pending invoices and follow up on discrepancies.
• Assist in reconciling billing records and payments.
• Generate reports related to invoicing and data entry activities.
• Coordinate with Accounting, Purchasing, and Operations on invoice concerns.
• Ensure confidentiality and accuracy of company records and financial data.
• Perform other administrative tasks as assigned.

Skills

Excel

Data Entry

Typing speed

Attention to detail

Time management

Record keeping

Basic accounting

Problem solving

Confidentiality

Computer literacy

Education

Bachelor’s degree in Business Administration

Bachelor’s degree in Accounting

Bachelor’s degree in Information Technology

Tools

ERP systems

Accounting software

Job description

Job Summary

The Invoice Clerk and Data Encoder is responsible for preparing, processing, recording, and maintaining accurate invoice and company data records. This role ensures timely encoding of transactions, proper filing of documents, and coordination with internal departments regarding billing and payment concerns.

Key Responsibilities

• Prepare, review, and process invoices accurately and on time.

• Encode invoices, delivery receipts, purchase orders, and other transaction records into the system.

• Verify invoice details such as quantities, prices, discounts, and payment terms.

• Maintain organized digital and physical filing systems for invoices and related documents.

• Monitor pending invoices and follow up discrepancies or missing information.

• Assist in reconciling billing records and payment transactions.

• Generate reports related to invoicing and data entry activities.

• Coordinate with Accounting, Purchasing, and Operations departments regarding invoice concerns.

• Ensure confidentiality and accuracy of company records and financial data.

• Perform other administrative and clerical tasks assigned by management.

Qualifications

• Graduate of Business Administration, Accounting, Information Technology, or any related course.

• Proven experience in invoicing, clerical work, or data encoding is an advantage.

• Proficient in Microsoft Office applications, especially Excel.

• Familiarity with accounting or ERP systems is preferred.

• Fast and accurate typing and data entry skills.

• Strong attention to detail and organizational skills.

• Ability to work under pressure and meet deadlines.

• Good communication and interpersonal skills.

Skills and Competencies

• Data Entry Accuracy

• Time Management

• Record Keeping

• Basic Accounting Knowledge

• Analytical and Problem-Solving Skills

• Computer Literacy

• Confidentiality and Integrity