Invoice & Data Entry Specialist

Maxximiler Distributors, Inc; Alijis; On-site; PHP 268,000 - 402,000; Full time

Job summary

Maxximiler Distributors, Inc. is seeking an Invoice Clerk and Data Encoder to prepare, process, and record invoices and related data. You will encode transactions, file documents, and coordinate with Accounting, Purchasing, and Operations to resolve billing concerns.

The role requires attention to detail, fast data entry, and proficiency with Excel, plus ability to work under pressure and meet deadlines in a busy office environment in the Philippines.

Qualifications

• Graduates with business, accounting or IT background preferred.
• Experience in invoicing, clerical work, or data encoding is advantageous.
• Proficient with Microsoft Excel and basic accounting concepts.

Responsibilities

• Prepare, review, and process invoices accurately and on time.
• Encode invoices, delivery receipts, purchase orders and other records.
• Verify invoice details such as quantities, prices, discounts, and terms.
• Maintain organized filing systems for invoices and related documents.
• Monitor pending invoices and follow up on discrepancies.
• Assist in reconciling billing records and payments.
• Generate reports related to invoicing and data entry activities.
• Coordinate with Accounting, Purchasing, and Operations on invoice concerns.
• Ensure confidentiality and accuracy of company records and financial data.
• Perform other administrative tasks as assigned.

Skills

Excel

Data Entry

Typing speed

Attention to detail

Time management

Record keeping

Basic accounting

Problem solving

Confidentiality

Computer literacy

Education

Bachelor’s degree in Business Administration

Bachelor’s degree in Accounting

Bachelor’s degree in Information Technology

Tools

ERP systems

Accounting software

Job description

Maxximiler Distributors, Inc. is seeking an Invoice Clerk and Data Encoder to prepare, process, and record invoices and related data. You will encode transactions, file documents, and coordinate with Accounting, Purchasing, and Operations to resolve billing concerns.

The role requires attention to detail, fast data entry, and proficiency with Excel, plus ability to work under pressure and meet deadlines in a busy office environment in the Philippines.