Data Encoder

Solenne Home Corporation; San Simon; On-site; PHP 201,000 - 279,000; Full time

Job summary

Solenne Home Corporation is seeking a Data Encoder to accurately encode and maintain warehouse delivery, billing, invoicing, and related data in our system. You will ensure documents from the Warehouse Clerk are correctly recorded and processed on time.

Responsibilities include inputting delivery data, updating invoices, preparing receipts, and coordinating with the Warehouse team to resolve discrepancies. Proficiency in MS Excel and attention to detail are essential.

Qualifications

• College graduate or at least 2 years in college in Information Technology, Computer Science, Accounting, or related field.
• Strong computer skills with ability to learn company systems.
• Experience in data encoding, billing, invoicing, or warehouse/admin work is an advantage.
• Knowledge of MS Office, especially Excel, and general database concepts.
• Must be accurate, detail-oriented and highly organized.

Responsibilities

• Encode warehouse delivery data into the company’s system based on documents from the Warehouse Clerk.
• Input and update delivery, inventory, billing, and invoicing information.
• Prepare, organize, and issue receipts as needed.
• Prepare invoices and maintain invoicing records.
• Check encoded data and documents for accuracy and completeness.
• Maintain and organize electronic and physical records related to deliveries, billing, and invoices.
• Coordinate with Warehouse and other departments for missing or incomplete information.
• Assist in monitoring and updating warehouse-related records and databases.
• Use MS Office applications, especially Excel, for data entry and record management.
• Ensure documents and encoded information are properly filed and easily accessible.
• Perform other administrative and data-entry tasks as assigned by the supervisor.
• Complete tasks accurately and within deadlines.

Skills

Data encoding

Billing & invoicing

MS Excel

Warehouse data entry

Attention to detail

Education

College degree or 2 years in college

Tools

MS Office

Job description

The Data Encoder is responsible for accurately encoding and maintaining warehouse delivery, billing, invoicing, and other related data in the company’s system. The position ensures that all documents provided by the Warehouse Clerk are properly recorded, organized, and processed on time.

Key Responsibilities:

• Encode warehouse delivery data into the company’s system based on documents provided by the Warehouse Clerk.
• Accurately input and update delivery, inventory, billing, and invoicing information.
• Prepare, organize, and issue receipts as needed.
• Prepare invoices and maintain proper invoicing records.
• Check encoded data and documents for accuracy and completeness.
• Maintain and organize electronic and physical records related to deliveries, billing, and invoices.
• Coordinate with the Warehouse and other departments regarding missing, incorrect, or incomplete information.
• Assist in monitoring and updating warehouse-related records and databases.
• Use MS Office applications, especially Microsoft Excel, for data entry and record management.
• Ensure that all documents and encoded information are properly filed and easily accessible.
• Perform other administrative and data-entry tasks assigned by the supervisor.
• Complete tasks accurately and within the required deadlines.

Qualifications:

• College graduate or at least 2 years in college, preferably in Information Technology, Computer Science, Accounting, or a related course.
• With IT background or strong computer skills.
• Experience in data encoding, billing, invoicing, or warehouse/admin work is an advantage.
• Knowledgeable in computer systems, databases, and MS Office, especially Excel.
• Must be accurate, detail-oriented, and highly organized.
• Able to work under pressure and meet deadlines.
• Willing to work in a warehouse environment in San Simon, Pampanga.

Preferred Skills:

• Strong attention to detail
• Good data-entry and typing skills
• Basic knowledge of billing and invoicing
• Good organizational and record-keeping skills
• Ability to handle confidential and important documents
• Good communication and coordination skills
• Ability to work independently and as part of a team