Inventory Officer

Zenith United Electric Corp; Caloocan; On-site; PHP 300,000 - 540,000; Full time

Job summary

Zenith United Electric Corp is seeking an Inventory Monitor and Recorder to manage ERP stock transactions, ensure documentation integrity, and perform regular reconciliations.

The role involves coordinating with Purchasing, Sales, and Projects teams, conducting cycle counts, and supporting audits. Training on ERP and warehouse best practices is expected.

Responsibilities

• Process all inventory transactions in the ERP system, including Goods Receipt (Local – Trade), Goods Receipt (Transfer Oder), Intercompany Sales Order & Fulfillment, Stock Replenishment Requisition (Local – Trade), Bin Transfer, and Warehouse Transfer.
• Ensure ERP entries are supported by complete and correct documentation.
• Perform regular reconciliation of physical and system quantities and report discrepancies to the Inventory Supervisor.
• Track and monitor stock levels against reorder points and communicate replenishment needs.
• Transactions must be recorded in real time or within the prescribed turnaround time; coordinate with Purchasing for incoming deliveries and with Sales/Projects for outgoing requests.
• Verify that issued materials are properly approved and aligned with customer or internal orders.
• Participate in regular cycle counts and full physical inventory; investigate quantity variances and coordinate corrective actions.
• Tag and label all items accurately for traceability and ERP tracking; maintain updated records for slow-moving, obsolete, or damaged items.
• Generate stock movement and balance reports, assist in inventory summaries, and support audits with complete documentation and ERP data integrity.
• Recommend process improvements to enhance inventory accuracy and warehouse efficiency; work with TLC Sta. Cruz team on safety, cleanliness and proper storage.

Job description

Inventory Monitoring and Recording

• Process all inventory transactions in the ERP system such as, but not limited to:

1. Goods Receipt (Local – Trade)
2. Goods Receipt (Transfer Oder)
3. Intercompany Sales Order & Fulfillment
4. Stock Replenishment Requisition (Local – Trade)
5. Bin Transfer
6. Warehouse Transfer

• Ensure that all ERP entries are supported by complete and correct documentation.
• Perform regular reconciliation of physical and system quantities and promptly report discrepancies to Immediate Head.
• Track and monitor stock levels against reorder points and communicate replenishment needs.

ERP Utilization and Coordination

• Ensure all transactions are recorded in real time or within the prescribed turnaround time.
• Coordinate with Purchasing for incoming deliveries and with Sales or Projects team for outgoing requests.
• Verify that all materials issued are properly approved and aligned with customer or internal order requirements.

Physical Count and Variance Control

• Participate in regular cycle counts and full physical inventory.
• Investigate quantity variances and coordinate corrective actions with the Inventory Supervisor.
• Tag and label all items accurately for traceability and tracking in ERP.
• Maintain updated inventory records for slow-moving, obsolete, or damaged items.

Reporting and Documentation

• Generate and submit stock movement and balance reports, as required by Inventory Supervisor.
• Assist in preparing inventory summary reports.
• Support compliance and audit activities by ensuring completeness of documents and ERP data integrity.

Warehouse Support and Process Improvement

• Recommend process improvements to enhance inventory accuracy and efficiency.
• Work with TLC Sta. Cruz team in ensuring safety, cleanliness, and orderliness of the warehouse area and proper storage location and item handling.
• Participate in training related to ERP use and warehouse best practices