Procurement & Inventory Controller

Orvia Corporation; Quezon City; On-site; Full time

Job summary

A logistics service provider in Metro Manila is seeking a Warehouse Custodian responsible for managing stock movements and maintaining compliance with safety standards. This role entails ensuring clean and organized warehouse conditions while enforcing documentation and authorization protocols. Ideal candidates will have experience in warehouse management and strong organizational skills.

Qualifications

• Experience in warehouse management or a related field.
• Strong organizational and documentation skills.
• Ability to implement safety and compliance measures.

Responsibilities

• Control all stock movements; release only with proper authorization and documentation.
• Oversee and maintain clean and safe warehouse conditions.
• Implement SOPs for tagging, labeling, and documenting stock.

Job description

Position Overview

• Legally binding custodian of all warehouse stocks, tools, equipment, consumables, and assets (across company & sister companies).
• Responsible for safekeeping, documentation, policy enforcement, safety, training, and system improvements.
• Full accountability for shortages, undocumented transfers, negligence, or breaches.

Key Responsibilities

• Control all stock movements; release only with proper authorization and documentation.
• Oversee printing, construction, automotive, office, household, and management-use items.
• Keep facilities clean, organized, safe, pest-free, and audit-ready.
• Maintain ERP/Excel records; submit daily, weekly, and monthly reports; enforce end-of-day checklist.
• Implement SOPs for tagging, labeling, barcoding, disposal; require dual-signatures for sensitive items.
• Maintain clear segregation, warehouse map, and efficient zoning.
• Conduct staff orientations, quarterly refreshers, and enforce discipline.
• Ensure fire safety, PPEs, pest control, and emergency preparedness.
• Manage obsolete/damaged stocks; maintain photo-documented archives with timestamp rule.
• Serve all sister companies fairly and without delay.
• Protect all warehouse data; no unauthorized sharing of information.
• Assist in loading/unloading, preventive maintenance, and urgent project needs.
• Propose at least one improvement or innovation per month.

Workflows

• Daily: Inspections, tagging, ERP/log updates, item releases, cleanliness.
• Weekly: Reconciliation, variance reports, stock checks, safety equipment testing.
• Monthly: Full audit, reports with photos, innovation proposal, review slow-moving stocks.
• Quarterly: Policy updates, training refreshers, KPI review.

KPIs

• 100% audit compliance & accurate records.
• Zero stock-outs, pilferage, or wastage.
• Timely reports (daily/weekly/monthly).
• Warehouse always clean, organized, and safe.
• One improvement submitted per month.
• Positive ratings in honesty, accountability, and malasakit.

Authority & Compliance

• Sole authority to release, approve, or dispose items.
• Must enforce checklists, photo/timestamp rule, dual signatures, and spot audit readiness.
• Responsible for warehouse access control, CCTV monitoring, and key security.