Inventory Management Staff

Petology Emergency Animal Hospital Inc.; Cavite City; On-site; PHP 167,000 - 279,000; Full time

Job summary

Petology Emergency Animal Hospital Inc. is seeking an Inventory Management Staff to maintain accurate inventory records and support efficient stock flow across departments.

The role involves coordinating with Purchasing, Finance, Operations and Veterinary teams to ensure timely replenishment and proper storage. The incumbent will monitor stock levels, identify items at reorder points, and supervise accuracy of receipts, transfers and adjustments while maintaining FEFO/FIFO practices where

Qualifications

• Experience in inventory control and record-keeping in a warehouse or healthcare setting.
• Familiarity with FEFO/FIFO inventory methods and cycle counting.
• Ability to generate stock reports and identify variances.

Responsibilities

• Maintain accurate inventory records for all products, supplies, equipment, and consumables.
• Record all inventory transactions and ensure proper documentation in the system.
• Coordinate with purchasing for replenishment and maintain stock levels.

Skills

Inventory control

Record management

Receiving inspections

Warehouse management

Inventory audits

Data reporting

Loss prevention

Coordination

Procurement support

Process improvement

Job description

The Inventory Management Staff is responsible for maintaining accurate inventory records, ensuring optimal stock levels, and supporting the efficient flow of inventory throughout the organization. The role requires close coordination with various departments to ensure inventory accuracy, proper storage, timely replenishment, and compliance with established inventory control procedures.

Key Duties and Responsibilities

1. Inventory Control and Record Management

• Maintain accurate and up-to-date inventory records for all products, supplies, equipment, and consumables.
• Record all inventory transactions, including receipts, issuances, transfers, adjustments, and returns.
• Ensure all inventory movements are properly documented and reflected in the inventory management system.

2. Stock Monitoring and Replenishment

• Monitor inventory levels to maintain adequate stock while minimizing overstocking.
• Identify items approaching reorder points and coordinate with the Purchasing Department for timely replenishment.
• Monitor expiry dates of inventory items and implement a First-Expired, First-Out (FEFO) or First-In, First-Out (FIFO) system, as applicable.

3. Receiving and Inspection of Deliveries

• Receive incoming deliveries and verify quantities, specifications, and conditions against Purchase Orders, Delivery Receipts, and invoices.
• Report damaged, defective, missing, or incorrect items immediately to the appropriate department.
• Ensure all received items are properly labeled and recorded before storage.

4. Warehouse and Storage Management

• Maintain cleanliness, orderliness, and organization of all inventory storage areas.
• Ensure inventory items are stored in designated locations and handled according to applicable storage requirements.
• Promote safe handling and storage practices to prevent damage, contamination, or deterioration.

5. Inventory Audits and Physical Counts

• Conduct daily, weekly, monthly, and annual inventory counts as scheduled.
• Reconcile physical inventory with system records and investigate any discrepancies.
• Prepare inventory variance reports and recommend corrective actions.

6. Inventory Analysis and Reporting

• Generate regular inventory reports, including stock status, inventory movements, variances, and consumption trends.
• Monitor slow-moving, non-moving, obsolete, or near-expiry inventory and recommend appropriate actions.
• Assist management in inventory planning and forecasting.

7. Loss Prevention and Compliance

• Implement inventory control measures to reduce losses caused by theft, damage, expiration, or operational errors.
• Ensure compliance with company policies, Standard Operating Procedures (SOPs), and internal control requirements.
• Maintain confidentiality and security of inventory records and company assets.

8. Coordination and Communication

• Coordinate with Purchasing, Finance, Operations, Veterinary, Nursing, Administrative, and other departments regarding inventory requirements.
• Support operational needs by ensuring timely availability of supplies and materials.
• Communicate inventory concerns and shortages promptly to management.

9. Order Request and Procurement Support

• Prepare and process Order Requests (OR), Acquisition Requests (AR), or Purchase Requisitions based on inventory requirements.
• Verify inventory availability before initiating procurement requests.
• Coordinate with the Purchasing Department regarding pending orders, delivery schedules, and urgent procurement requirements.

10. Process Improvement

• Assist in developing, reviewing, and updating inventory management procedures and Standard Operating Procedures (SOPs).
• Recommend improvements to inventory systems, workflows, and control processes to enhance operational efficiency.

11. Other Duties

• Perform other inventory, warehouse, logistics, and administrative duties that may be assigned by Management from time to time in support of business operations.