International Mobility Assistant

Ateneo de Manila University; Philippines; On-site; PHP 360,000 - 480,000; Full time

Job summary

The Ateneo de Manila University seeks an International Mobility Assistant to serve as a key contact for international participants. The role supports planning, coordinating, and implementing mobility programs for students, faculty, and staff with partner institutions worldwide.

Responsibilities include program support, participant care, budget monitoring, and policy development to ensure smooth inbound and outbound exchanges and a welcoming experience across the university community.

Qualifications

• Bachelor's degree in any field; specialization in International Relations, Cultural Studies, Event Management is an advantage.

Responsibilities

• Program Support: plan and coordinate inbound/outbound student, faculty, and staff exchanges and mobility initiatives.
• Student and Participant Support: assist with visa applications, housing, orientation, and pre-arrival/on-site support.
• Administrative Support: collate budget requirements and monitor expenses; help develop mobility policies.

Education

Bachelor's degree

Job description

Summary of Work Activities and Responsibilities:

The International Mobility Assistant serves as a key point of contact for international participants. The position shall assist in planning, coordinating, and implementing international mobility programs. It will ensure the seamless exchange process for students, faculty, and staff with partner institutions worldwide and will help create an inclusive and enriching experience for all involved.

Main Duties and Responsibilities:

I. Program Support

• Assists in planning and coordinating inbound and outbound student exchange programs, faculty exchanges, and international staff mobility initiatives

• Collaborates with academic departments to ensure various mobility requirements are processed in a timely manner

• In coordination with the University's and the UPI’s marketing and communications teams, assists in creating promotional materials and maintain program-related web content to promote the international mobility programs to prospective participants and raise awareness among the University community

• In coordination with the other UPI sections, assists in facilitating cross-cultural awareness and intercultural communication workshops

• In coordination with the other UPI sections, attends to the logistics for international mobility events, such as orientations, cultural excursions, and farewell ceremonies

II. Student and Participant Support

• Serves as a point of contact for international students, faculty, and staff participating in mobility programs, providing pre-arrival and on-site support

• Assists with visa applications, housing arrangements, and orientation programs for incoming international students

• Assists in the maintenance of accurate records of program participants, applications, and related documentation

III. Administrative Support

• Collates the budget requirements for international mobility programs based on actual expenses the previous fiscal year

• Monitors expenses vis‑à‑vis budget allocations, ensuring compliance with financial guidelines

• Assists in the development and implementation of policies and procedures related to international mobility programs

IV. Performs other university‑related duties as may be required by the immediate supervisor and any authorized representatives

Minimum Qualifications

Education and Experience Requirements:

• Bachelor's degree in any field; specialization in International Relations, Cultural Studies, Event Management, an advantage

• At least two (2) years of relevant experience in in event or project planning and execution

• Experience in an academic setting or exposure to international exchange programs is an advantage