Mobility Specialist

Vestas; Pasay; On-site; PHP 1,000,000 - 1,500,000; Full time

Job summary

Vestas is seeking an experienced professional in Global Mobility to manage international assignments and ensure compliance with global regulations. The role involves guiding employees through the entire assignment lifecycle while providing exceptional support and maintaining accurate mobility records.

Ideal candidates will have at least 7 years of experience in Global Mobility and possess strong analytical, organizational, and interpersonal skills. This position offers an opportunity to drive process improvements and enhance the employee mobility experience in a multicultural environment.

Qualifications

• Minimum 7 years in Global Mobility or related field.
• Strong understanding of global mobility compliance.
• Ability to manage multiple assignments accurately.

Responsibilities

• Manage end-to-end international assignments.
• Support employees throughout the assignment lifecycle.
• Coordinate compliance activities for global mobility.

Skills

Global Mobility management

Relocation Services

Stakeholder management

Analytical skills

Customer service

Tools

Microsoft Office

HRIS

Mobility management systems

Job description

Qualifications

• Minimum 7 years of experience in Global Mobility, Relocation Services, International HR, or a related field, with a proven track record of managing international assignments and employee mobility programs.
• Strong experience in end-to-end international assignment management, including short-term assignments, long-term assignments, permanent transfers, and international remote work arrangements.
• Experience working within outsourced mobility models and managing relationships with external mobility vendors and service providers is preferred.
• Solid understanding of global mobility compliance requirements, particularly within Europe, including Posted Worker Directive (PWD), A1 applications, Certificates of Coverage (CoC), immigration coordination, social security considerations, and assignment-related payroll implications.
• Knowledge of expatriate compensation practices, tax equalization concepts, assignment allowances, and mobility policy administration.
• Strong analytical and problem-solving skills, with the ability to identify risks, anticipate challenges, and develop practical solutions in a complex environment.
• Excellent consulting, stakeholder management, and customer service skills, with a focus on delivering a positive employee experience.
• Strong interpersonal skills with the ability to build effective relationships and influence stakeholders across multiple functions, cultures, and levels of the organization.
• Excellent verbal and written communication skills, including the ability to explain complex mobility concepts in a clear and concise manner.
• Highly organized with strong attention to detail and the ability to manage multiple assignments simultaneously while maintaining accuracy.
• Demonstrated ability to prioritize competing demands, meet deadlines, and perform effectively in a fast-paced, global environment.
• Comfortable working through ambiguity and navigating changing business priorities with a structured and proactive approach.
• Proficient in Microsoft Office applications (Word, Excel, Outlook, PowerPoint) and experienced with HRIS, mobility management systems, and case management tools.
• Experience working in a multinational environment and supporting geographically dispersed employee populations is highly desirable.

Responsibilities

• Serve as the primary point of contact for employees, managers, HR partners, and vendors on operational global mobility matters, providing guidance and support throughout the assignment lifecycle.
• Manage end-to-end international assignments, including initiation, policy review, cost estimates, relocation coordination, immigration support, payroll setup, assignment maintenance, and repatriation processes.
• Deliver a high-quality employee experience by proactively supporting assignees and their families before, during, and after international assignments.
• Provide subject matter expertise on mobility policies, assignment benefits, relocation provisions, and mobility-related processes while ensuring consistent policy application.
• Coordinate and monitor assignment-related compliance activities, including Posted Worker Directive (PWD) filings, A1 applications, Certificates of Coverage (CoC), immigration requirements, and local registration obligations.
• Partner closely with internal stakeholders including HR, Payroll, Tax, Finance, Legal, and external mobility providers to ensure seamless service delivery.
• Manage assignment-related payroll instructions and compensation changes, ensuring accuracy and compliance with company policies and local requirements.
• Administer expatriate compensation programs, including assignment allowances, cost-of-living adjustments, housing support, incentives, and other mobility-related benefits.
• Prepare and process assignment documentation, including assignment letters, addendums, policy exception approvals, and related employee communications.
• Execute annual compensation activities such as salary reviews and merit increases for the assigned mobility population.
• Manage Level 1 policy exceptions and provide recommendations based on established governance guidelines and business requirements.
• Monitor assignee cases, provide regular status updates to stakeholders, and proactively identify and resolve issues to minimize business or employee impact.
• Oversee vendor engagement and service delivery, including relocation management companies, immigration providers, tax consultants, destination service providers, and payroll partners.
• Review and support mobility cost projections, assignment budgets, cost estimates, and financial tracking to ensure cost effectiveness and transparency.
• Maintain accurate employee mobility records, documentation, and reporting within mobility and HR systems.
• Identify opportunities to improve processes, enhance operational efficiency, and strengthen the overall employee mobility experience.
• Support mobility-related projects, policy reviews, process enhancements, and continuous improvement initiatives across the Global Mobility function.
• Ensure all mobility activities are carried out in compliance with company policies, local regulations, and global governance standards.