Interior Design Executive Assistant (Hybrid - Makati)

Lewis Personnel Management; Metro Manila; Hybrid; PHP 508,000 - 608,000; Full time

Job summary

Lewis Personnel Management is seeking an experienced Executive Assistant to support the Principal in a hybrid role based in Makati City. The position focuses on coordinating priorities, communications, and project-related tasks within an interior design context.

The ideal candidate brings 3–5 years of executive support experience, strong organizational skills, and proficiency with Google Workspace and Microsoft Office. Immediate start preferred.

Qualifications

• A Bachelor's degree in a related field is required.
• Excellent verbal and written communication skills are essential.
• Strong organizational, multitasking, coordination and problem-solving abilities are required.
• Professional, discreet and able to handle confidential matters.

Responsibilities

• Manage the Principal's calendar, appointments, meetings, travel arrangements and daily priorities.
• Prepare reports, presentations, meeting materials, minutes, and business documentation.
• Coordinate with designers, project teams, contractors, suppliers, clients, consultants and other partners.
• Monitor project timelines, deliverables and action items to ensure timely completion.
• Organize confidential files, contracts and executive documentation.

Skills

Communication skills

Organizational skills

Discretion & integrity

Independence

Microsoft Office

AI productivity tools

Education

Bachelor's degree in Business Administration/Management/Communications/Office Administration

Tools

Smartsheet

Google Workspace

Microsoft Office Suite

Job description

EXECUTIVE ASSISTANT TO THE PRINCIPAL – INTERIOR DESIGN INDUSTRY

Work Setup: Hybrid | Makati City
Schedule: Monday–Friday | 8:00 AM–6:00 PM
Salary: ₱50,000 and above (Negotiable depending on qualifications and experience)
Employment Type: Full-Time

About the Role

We are looking for an experienced and proactive Executive Assistant to provide direct support to the Principal of a company operating in the interior design industry.

This position goes beyond traditional administrative support. The successful candidate will help oversee executive priorities, coordinate business operations, manage communications, and ensure that important projects and activities are properly organized and followed through.

Candidates with previous experience in an interior design, architecture, construction, fit-out, furniture, or property development company are strongly preferred.

Key Responsibilities

• Manage the Principal's calendar, appointments, meetings, travel arrangements, and daily priorities.

• Handle executive correspondence, emails, calls, and communications with internal and external stakeholders.

• Prepare reports, presentations, meeting materials, minutes, and business documentation.

• Coordinate with designers, project teams, contractors, suppliers, clients, consultants, and other business partners.

• Monitor project timelines, deliverables, action items, and pending tasks to ensure timely completion.

• Assist with operational coordination, business development initiatives, research, and special projects.

• Organize confidential files, contracts, records, trackers, and executive documentation.

• Prepare reports and dashboards using Google Workspace, Smartsheet, and other productivity tools.

• Identify operational concerns, recommend solutions, and proactively handle tasks with minimal supervision.

• Provide general executive and administrative support as required by the Principal.

Qualifications

• Bachelor's degree in Business Administration, Management, Communications, Office Administration, or a related field.

• At least 3–5 years of experience as an Executive Assistant, Executive Secretary, Personal Assistant, or in a similar executive support position.

• Previous experience in the interior design, architecture, construction, fit-out, furniture, or property development industry is highly preferred.

• Familiarity with coordinating designers, contractors, suppliers, project teams, or property-related operations is an advantage.

• Excellent verbal and written communication skills.

• Strong organizational, multitasking, coordination, and problem-solving abilities.

• Highly professional, discreet, trustworthy, and comfortable handling confidential matters.

• Proficient in Google Workspace and Microsoft Office.

• Familiarity with Smartsheet or other project management platforms is an advantage.

• Comfortable using AI productivity tools such as ChatGPT, Gemini, or Claude.

• Able to work independently, anticipate requirements, and manage changing priorities.

Work Arrangement

• Hybrid work arrangement based in Makati City.

• Must be willing to report to the Makati office, company-managed sites, and external meetings as required.

• Applicants residing in Makati or nearby areas are strongly preferred.

• Must be available to start immediately or within a short notice period.

Compensation

₱45,000 and above, with flexibility to offer a higher package for candidates with strong executive support experience, relevant industry exposure, and excellent communication skills.

We are looking for someone who can serve as a reliable executive partner to the Principal, combining strong administrative capabilities with an understanding of the interior design and project-based business environment.