Insurance Coordinator | Hybrid | Baguio | Night Shift | Up to PHP40K

Emapta; Tili; Hybrid; PHP 335,000 - 446,000; Full time

Benefits offered by this job

Night differential

Fixed weekends off

Hybrid work arrangement

HMO coverage

Salary advance program

Upskilling via Emapta Academy

Gym access (24/7)

Lifestyle perks

Employee referral incentives

20 annual leaves (5 cash convertible)

Job summary

Emapta Philippines is seeking an Insurance Coordinator to support U.S.-based community and property management clients. The role oversees renewal, bidding, documentation, payments, and stakeholder communication, with a focus on risk control and continuity.

Night shifts required; weekends off; hybrid work in Baguio. The candidate will handle records, create summaries, coordinate with brokers, and ensure timely coverage while enjoying benefits and opportunities for growth within a global workforce

Qualifications

• 1-2 years of experience as a Customer Service Representative
• Excellent written and verbal English communication skills
• Strong proficiency in Google Workspace and web-based tools
• Experience in compliance auditing and records management
• Strong stakeholder management and collaboration skills
• Strong analytical thinking and problem-solving abilities
• Excellent organizational skills and attention to detail
• Strong multitasking and independent work capabilities
• Willingness to work the night shift and maintain schedule flexibility as operationally required
• Team-oriented mindset with the ability to communicate effectively across departments

Responsibilities

• Oversee the renewal, remarketing, and bidding processes for association clients.
• Obtain renewal proposals from incumbent agents and alternative bids from non-incumbent agents to ensure all prospective insurance carriers are approached.
• Evaluate insurance options, recommend appropriate coverage, and ensure client policies remain current.
• Maintain detailed records of policies, endorsements, binders, certificates of insurance, invoices, payment confirmations, renewal decisions, and broker correspondence.
• Apply consistent naming conventions and document retention standards to all insurance records.
• Prepare detailed insurance summaries and bid specifications or requests for proposals (RFPs).
• Inform clients of existing coverage amounts, limits, and deductibles.
• Compare insurance bids accurately using consistent coverage criteria.
• Present renewal proposals, advice, and recommendations to boards of directors and managers.
• Establish and maintain renewal calendars with internal milestones for exposure data, loss runs, appraisal updates, bid solicitation, board reviews, binding instructions, and final policy delivery.
• Identify potential risks and recommend mitigation strategies to minimize exposure.
• Conduct regular reviews and audits of insurance coverage and claims to confirm adequacy and compliance.
• Coordinate with insurance brokers, carriers, and other vendors to negotiate favorable terms, coverage, and rates.
• Process certificates of insurance and evidence-of-coverage requests.
• Review vendor certificates for required limits, expiration dates, and additional insured endorsements in collaboration with the appropriate operations team.
• Maintain premium payment trackers covering invoice amounts, due dates, installment schedules, payment statuses, and receipt confirmations.
• Coordinate and process payments according to established approval and accounts payable procedures.
• Prevent late payments and coverage lapses through accurate monitoring and timely follow-up.
• Prepare regular reports on insurance activities, claim statuses, and risk management initiatives for senior management.
• Maintain accurate, complete, and current records for all insurance matters.
• Process insurance claims, including documentation, insurer communication, and follow-up, to support timely resolution.
• Collaborate with managers and other team members to collect the information and documentation required for claims.

Skills

Customer Service

English communication

Stakeholder management

Analytical thinking

Organizational skills

Multitasking

Night shift willingness

Team collaboration

Tools

Google Workspace

Web-based tools

Job description

Insurance Expertise for the Community and Property Management Industry

Strong property portfolios depend on accurate coverage, timely renewals, and responsive claims support. The Insurance Coordinator safeguards these priorities by managing policies, bids, documentation, payments, and stakeholder communication for U.S.-based community association clients. With meaningful influence on risk control and operational continuity, this role offers top 1% talent a long-term global career with Emapta, professional growth, purpose, and international exposure.

Snapshot

• Employment Type: Full-time
• Work Setup: Hybrid, Baguio
• Shift: Night Shift, Weekends Off
• Salary: PHP 30,000- PHP 40,000

Benefits

• Competitive Salary Package
• Night differential pay to maximize your earnings
• Fixed weekends off
• Hybrid work arrangement
• HMO coverage with free dependent upon regularization
• Prime office location in Baguio (Conveniently accessible by PUVs, with nearby restaurants and banks)
• Salary Advance Program through our banking partner (Eligibility and approval subject to bank assessment. Available to account holders with minimum of 6 months company tenure.)
• Unlimited upskilling through Emapta Academy courses (Want to know more? Visit: https://emapta.com/training-calendar/)
• Free 24/7 access to our office gyms (Ortigas and Makati) with a free physical fitness trainer!
• Exclusive Emapta Lifestyle perks (hotel and restaurant discounts, and more!)
• Unlimited opportunities for employee referral incentives across the organization
• Standard government and Emapta benefits
• Total of 20 annual leaves to be used on your own discretion (including 5 credits convertible to cash)
• Fun engagement activities for employees
• Mentorship and exposure to global leaders and teams
• Career growth opportunities
• Diverse and supportive work environment

Qualifications

• 1-2 years of experience as a Customer Service Representative
• Excellent written and verbal English communication skills
• Strong proficiency in Google Workspace and web-based tools
• Experience in compliance auditing and records management
• Strong stakeholder management and collaboration skills
• Strong analytical thinking and problem-solving abilities
• Excellent organizational skills and attention to detail
• Strong multitasking and independent work capabilities
• Willingness to work the night shift and maintain schedule flexibility as operationally required
• Team-oriented mindset with the ability to communicate effectively across departments

Responsibilities

Insurance Management

• Oversee the renewal, remarketing, and bidding processes for association clients.
• Obtain renewal proposals from incumbent agents and alternative bids from non-incumbent agents to ensure all prospective insurance carriers are approached.
• Evaluate insurance options, recommend appropriate coverage, and ensure client policies remain current.
• Maintain detailed records of policies, endorsements, binders, certificates of insurance, invoices, payment confirmations, renewal decisions, and broker correspondence.
• Apply consistent naming conventions and document retention standards to all insurance records.
• Prepare detailed insurance summaries and bid specifications or requests for proposals (RFPs).
• Inform clients of existing coverage amounts, limits, and deductibles.
• Compare insurance bids accurately using consistent coverage criteria.
• Present renewal proposals, advice, and recommendations to boards of directors and managers.
• Establish and maintain renewal calendars with internal milestones for exposure data, loss runs, appraisal updates, bid solicitation, board reviews, binding instructions, and final policy delivery.

Risk Management

• Identify potential risks and recommend mitigation strategies to minimize exposure.
• Conduct regular reviews and audits of insurance coverage and claims to confirm adequacy and compliance.

Vendor and Stakeholder Communication

• Coordinate with insurance brokers, carriers, and other vendors to negotiate favorable terms, coverage, and rates.
• Process certificates of insurance and evidence-of-coverage requests.
• Review vendor certificates for required limits, expiration dates, and additional insured endorsements in collaboration with the appropriate operations team.
• Maintain premium payment trackers covering invoice amounts, due dates, installment schedules, payment statuses, and receipt confirmations.
• Coordinate and process payments according to established approval and accounts payable procedures.
• Prevent late payments and coverage lapses through accurate monitoring and timely follow-up.

Reporting and Documentation

• Prepare regular reports on insurance activities, claim statuses, and risk management initiatives for senior management.
• Maintain accurate, complete, and current records for all insurance matters.

Claims Administration

• Process insurance claims, including documentation, insurer communication, and follow-up, to support timely resolution.
• Collaborate with managers and other team members to collect the information and documentation required for claims.

About the Client

Our client is a fast-growing global workforce partner supporting U.S.-based community and property management organizations. Through dedicated full-time professionals embedded within client teams, systems, and workflows, it strengthens service quality, operational consistency, and scalable growth. Its expanding presence across the Philippines and Colombia reflects a strong commitment to industry specialization, employee development, and long-term partnerships. With structured training, visible leadership, and clear advancement pathways, the company creates meaningful careers while helping clients improve performance and serve their communities effectively daily.

Join the Top 1% Talent. A better career. A better life.

Welcome to Emapta Philippines: home to professionals who choose growth, balance, and impact. Recognized as one of HR Asia's Best Companies to Work For in Asia 2025 and winner of Inspiring Workplaces Australasia 2026, Emapta offers more than opportunities -- it provides a career environment where people thrive. Collaborate with global teams, build meaningful expertise, and grow in a culture that prioritizes both performance and well-being.