Hybrid Project Administrator - Docs, POs & Invoicing

ConnectOS; Mandaluyong; Hybrid; PHP 391,000 - 614,000; Full time

Benefits offered by this job

Hybrid work arrangement

Medical, Dental Coverage and Life Ins.

Paid Vacation and Sick Leave

Annual appraisal

Financial Assistance Program

13th Month Pay

Complimentary Sleeping Quarters

Coffee at no cost

Office Fitness and Wellness Facilities

Regular Company Events

Career Growth Opportunities

Metro Manila location

Job summary

ConnectOS in Metro Manila is seeking a highly organized Project Administrator to support project teams with documentation, purchase orders, and invoice processing. You will ensure information is accurate and processed on time while coordinating with project managers, finance teams, suppliers, and site personnel.

This role offers a hybrid work arrangement (2x per week onsite at Mega Tower) and a comprehensive benefits package, including health coverage, paid leave, and career growth opportunities.

Qualifications

• Experience in project administration or similar support role.
• Strong organizational skills with ability to manage multiple priorities.
• High attention to detail in documentation and financial records.
• Proficient in Microsoft Office, especially Excel, Outlook and Word.
• Strong written and verbal communication; able to collaborate with multiple departments.
• Able to collaborate with multiple departments and external stakeholders.
• Strong time management and problem-solving skills.
• Capable of working independently and following established processes.

Responsibilities

• Maintain and manage project documentation and records.
• Process, track, and update purchase orders while ensuring compliance with company procedures.
• Upload, organize, and maintain project dockets and supporting documentation.
• Match purchase orders and supporting documents to invoices and assist with invoice processing.
• Coordinate with project teams, suppliers, and internal stakeholders to resolve documentation and invoice discrepancies.
• Assist with subcontract administration, claims processing, and contract documentation.
• Support progress claim preparation and maintenance of project records.
• Prepare reports, maintain tracking registers, and assist with month-end project reporting activities.
• Provide administrative support including travel coordination, supplier communications, and ad hoc project tasks.
• Collaborate with finance, operations, procurement, and project teams to ensure smooth project delivery.

Skills

Project administration

Organizational skills

Attention to detail

Excel

Outlook

Verbal communication

Written communication

Collaboration

Time management

Independent work

Tools

Jobpac

SharePoint

Payapps

Job description

ConnectOS in Metro Manila is seeking a highly organized Project Administrator to support project teams with documentation, purchase orders, and invoice processing. You will ensure information is accurate and processed on time while coordinating with project managers, finance teams, suppliers, and site personnel.

This role offers a hybrid work arrangement (2x per week onsite at Mega Tower) and a comprehensive benefits package, including health coverage, paid leave, and career growth opportunities.