Project Admin (AU Construction, Hybrid)

ConnectOS; Mandaluyong; Hybrid; PHP 391,000 - 614,000; Full time

Benefits offered by this job

Hybrid work arrangement

Medical, Dental Coverage and Life Ins.

Paid Vacation and Sick Leave

Annual appraisal

Financial Assistance Program

13th Month Pay

Complimentary Sleeping Quarters

Coffee at no cost

Office Fitness and Wellness Facilities

Regular Company Events

Career Growth Opportunities

Metro Manila location

Job summary

ConnectOS in Metro Manila is seeking a highly organized Project Administrator to support project teams with documentation, purchase orders, and invoice processing. You will ensure information is accurate and processed on time while coordinating with project managers, finance teams, suppliers, and site personnel.

This role offers a hybrid work arrangement (2x per week onsite at Mega Tower) and a comprehensive benefits package, including health coverage, paid leave, and career growth opportunities.

Qualifications

• Experience in project administration or similar support role.
• Strong organizational skills with ability to manage multiple priorities.
• High attention to detail in documentation and financial records.
• Proficient in Microsoft Office, especially Excel, Outlook and Word.
• Strong written and verbal communication; able to collaborate with multiple departments.
• Able to collaborate with multiple departments and external stakeholders.
• Strong time management and problem-solving skills.
• Capable of working independently and following established processes.

Responsibilities

• Maintain and manage project documentation and records.
• Process, track, and update purchase orders while ensuring compliance with company procedures.
• Upload, organize, and maintain project dockets and supporting documentation.
• Match purchase orders and supporting documents to invoices and assist with invoice processing.
• Coordinate with project teams, suppliers, and internal stakeholders to resolve documentation and invoice discrepancies.
• Assist with subcontract administration, claims processing, and contract documentation.
• Support progress claim preparation and maintenance of project records.
• Prepare reports, maintain tracking registers, and assist with month-end project reporting activities.
• Provide administrative support including travel coordination, supplier communications, and ad hoc project tasks.
• Collaborate with finance, operations, procurement, and project teams to ensure smooth project delivery.

Skills

Project administration

Organizational skills

Attention to detail

Excel

Outlook

Verbal communication

Written communication

Collaboration

Time management

Independent work

Tools

Jobpac

SharePoint

Payapps

Job description

Schedule

Monday to Friday | 6:00AM - 3:00PM PHT

Holiday schedule

Victoria Australia Holiday

Work Arrangement

Hybrid (2x a week onsite, Mega Tower)

What are we looking for?

We're looking fora highly organized and detail-oriented Project Administrator who can support project teams with documentation, purchase orders, invoice processing, reporting, and day-to-day project administration. You'll play a key role in ensuring project information is accurate, up to date, and processed on time while working closely with project managers, finance teams, suppliers, and site personnel.

Skills Required

• Experience in project administration, construction administration, or a similar support role
• Strong organizational skills and ability to manage multiple priorities simultaneously
• High attention to detail and accuracy when handling documentation and financial records
• Intermediate Microsoft Office skills, particularly Excel, Outlook, and Word
• Strong written and verbal communication skills
• Ability to collaborate with multiple departments and external stakeholders
• Strong time management and problem-solving skills
• Ability to work independently and follow established processes

Nice to Have

• Experience within the construction, engineering, infrastructure, or related industries
• Basic understanding of accounts payable and invoice processing
• Experience using Jobpac, SharePoint, Payapps, or similar system
• Knowledge of subcontract claim administration and project cost control
• Familiarity with project reporting and month-end processes

What will you do?

• Support project teams by maintaining and managing project documentation and records.
• Process, track, and update purchase orders while ensuring compliance with company procedures.
• Upload, organize, and maintain project dockets and supporting documentation.
• Match purchase orders and supporting documents to invoices and assist with invoice processing.
• Coordinate with project teams, suppliers, and internal stakeholders to resolve documentation and invoice discrepancies.
• Assist with subcontract administration, claims processing, and contract documentation.
• Support progress claim preparation and maintenance of project records.
• Prepare reports, maintain tracking registers, and assist with month-end project reporting activities.
• Provide administrative support including travel coordination, supplier communications, and ad hoc project tasks.
• Collaborate with finance, operations, procurement, and project teams to ensure smooth project delivery.

Join the awesome team and enjoy these benefits & perks

• Hybrid work arrangement (2x a week onsite)
• Medical, Dental Coverage and Life Insurance from Day 1 with 1 HMO dependent
• Paid Vacation and Sick Leave with Quarterly Sick Leave Conversion
• Competitive salary package and annual appraisal
• Financial Assistance Program
• Mandatory Government Benefits and 13th Month Pay
• Complimentary Sleeping Quarters and Coffee at no cost
• Complimentary Office Fitness and Wellness Facilities at no cost
• Regular Company Events, Work-Life Balance, and Career Growth Opportunities
• Accessible location at the heart of Metro Manila, Mega Tower, EDSA

About ConnectOS

ConnectOS is certified as a Great Place to Work and is a top-rated Philippines employer of choice. We're a leading provider of offshore talent for organizations worldwide and one of the fastest-growing offshoring companies in the world. With over a decade of experience, we specialize in premium resourcing and productivity solutions. Founded by our Australian CEO, we help companies across industries overcome resourcing challenges with innovative strategies.

Equal Employment Statement

Employment decisions at ConnectOS will be conducted without consideration of factors such as age, race, color, religion, gender, disability status, sexual orientation, gender identity or expression, genetic information, and marital status. ConnectOS ensures the full confidentiality of the data it processes