Project Administrator - Onsite

Sourcefit Philippines Inc.; Quezon City; On-site; PHP 223,000 - 391,000; Full time

Benefits offered by this job

Extra annual leave during holiday shutdown

Professional development opportunities

Health Maintenance Organization (HMO)

Job summary

A leading service provider in the Philippines seeks a highly organized Project Administrator to provide essential administrative support to project teams based in Quezon City. The role demands excellent communication skills and proficiency in Microsoft Office, with responsibilities including responding to queries, organizing schedules, and performing various administrative tasks. Ideal candidates will hold a relevant bachelor's degree and possess strong organizational skills in a fast-paced setting, contributing actively to project success.

Qualifications

• Bachelor’s degree required from a recognized institution.
• Excellent command of English for communication.
• Experience in Clerical/Administrative Support in a dynamic environment.
• Experience in clerical/administrative support in a project-based environment.
• Strong organizational skills and ability to multitask.

Responsibilities

• Provide administrative support to project teams.
• Answer phone calls and respond to queries professionally.
• Organize schedules and arrange meetings for project teams.
• Data entry and report generation using Excel and Word.
• Filling out project-related online forms with accuracy.
• Supporting project management teams and other duties as needed.

Skills

Organizational skills

Attention to detail

Proficiency in Microsoft Office

Problem-solving skills

Strong communication skills

Education

Bachelor’s degree in business studies, Administration, Management, or related field

Tools

Microsoft Excel

Microsoft Word

PDF handling

Job description

On-site - Quezon City 1-3 Yrs Exp Bachelor Full-time

Job Description

Insurance Health & Wellness

HMO

Professional Development

Job Training

Job Summary:

We are seeking a highly organized and dedicated Project Administrator to join our team. The Project Administrator will play a crucial role in providing administrative support to our project teams, ensuring the smooth operation of day-to-day tasks and project activities. This role will require strong communication skills, a keen attention to detail, and the ability to manage multiple tasks simultaneously. The successful candidate will be proactive, efficient, and adaptable in a dynamic, fast-paced environment. This position is based in our Bridgetowne, QC office.

• Work Onsite - Bridgetowne, QC
• Monday to Friday, from 8 AM to 5 PM (Manila Time)
• *Following Australian Holidays
• *A year-end shutdown typically lasting 3-4 weeks starts a week before Christmas. During this time, you are expected to use your vacation leaves to compensate for the non-holiday workdays. We provide an extra 5 days of annual leave during this shutdown period to regular employees.

Responsibilities:

• Answering phone calls and responding to queries from both internal and external stakeholders in a professional and timely manner.
• Following up on appointments with clients and contractors to ensure seamless communication and coordination.
• Organizing schedules for project teams, including arranging meetings, updating calendars, and ensuring all team members are aware of their commitments.
• Performing administrative tasks using Microsoft Excel and Word, including data entry, document creation, and report generation.
• Filling out and submitting project-related online forms, ensuring accuracy and completeness of information.
• Performing other job-related duties as assigned, showing flexibility and a willingness to contribute to the team's objectives.
• Supporting the project management team in the execution of their tasks, contributing to the overall success of the project.

Qualifications:

• Bachelor’s degree in business studies, Administration, Management, or a related field from a recognized institution.
• Excellent command of English, both oral and written, for effective communication with internal and external stakeholders.
• Proficiency in Microsoft Office Suite, including Word and Excel. Familiarity with PDF documents is also necessary.
• Experience in a Clerical/Administrative Support role, ideally within a project-based or similar dynamic environment.
• Strong organizational skills, attention to detail, and the ability to manage multiple tasks simultaneously.
• Proactive, adaptable, and capable of working independently as well as part of a team.
• Excellent problem-solving skills and the ability to make decisions in a fast-paced environment.
• Strong interpersonal skills and the ability to build and maintain relationships with clients and contractors.

Working Location

Sourcefit Philippines Inc. 19th Floor, Exxa tower, Bridgetowne Blvd, Quezon City, Metro Manila, Philippines