Hybrid Project Administration & Document Control Specialist

Mace Consult; Manila; Hybrid; PHP 420,000 - 540,000; Full time

Job summary

Mace Consult in Manila is seeking an Office Administrator to provide efficient administrative support to project teams and help run the office smoothly.

You will manage correspondence, minutes, reports, diary management, and maintain project filing and document control systems, coordinate meetings and site visits, and assist with ordering, petty cash, and training records. The role supports Mace’s safe, sustainable practices and offers part-time / hybrid options.

Qualifications

• Bachelor’s degree in Business Administration or relevant field.
• Minimum 3 years’ professional administration experience.
• Proficient in Microsoft Office, web applications and document control systems.
• Construction industry and diary management experience preferred.

Responsibilities

• Provides effective administrative support to project teams, including correspondence, reports, minutes and diary management.
• Establishes and maintains project filing, email and document control systems.
• Coordinates meeting rooms, site visits, refreshments and project office requirements.
• Manages project correspondence, directories, records and documentation for handover.
• Supports ordering, training records, petty cash and account reconciliations.
• Promotes collaborative working and supports Mace’s net zero carbon transition commitments.

Skills

Office administration

Diary management

Microsoft Office

Project support

Communication

Education

Bachelor's degree in Business Administration

Tools

Document control systems

Web applications

Job description

Mace Consult in Manila is seeking an Office Administrator to provide efficient administrative support to project teams and help run the office smoothly.

You will manage correspondence, minutes, reports, diary management, and maintain project filing and document control systems, coordinate meetings and site visits, and assist with ordering, petty cash, and training records. The role supports Mace’s safe, sustainable practices and offers part-time / hybrid options.