Project Administration Specialist - Flexible/Hybrid

Mace Consult; Manila; Hybrid; PHP 420,000 - 660,000; Full time

Job summary

Mace in the Philippines is seeking an experienced project coordinator to provide administrative and coordination support to project teams, applying established methods to ensure the successful delivery of activities.

The role requires a Bachelor’s degree in Business Administration, 5 years’ experience, strong communication and stakeholder management, and a willingness to discuss flexible or hybrid working arrangements.

Qualifications

• Bachelor’s degree in Business Administration or relevant field.
• Minimum 5 years’ professional experience, ideally 3 years preparing reports and correspondence.
• Strong written, verbal communication and stakeholder management skills.
• Construction industry and project coordination experience preferred.

Responsibilities

• Coordinates team travel, meetings, events and business continuity activities.
• Manages timesheets, holiday and sickness records, supporting invoicing and reporting.
• Controls project documentation and correspondence, ensuring accurate issue, distribution and filing.
• Produces meeting packs, agendas, minutes, presentations, briefing papers and reports.
• Liaises with internal and external stakeholders, providing administrative and basic IT support.
• Supports issue escalation, guides junior colleagues and promotes carbon reduction throughout project delivery.

Skills

Communication

Stakeholder management

Administrative support

Education

Bachelor's degree in Business Administration

Tools

MS Office

Google Workspace

Job description

Mace in the Philippines is seeking an experienced project coordinator to provide administrative and coordination support to project teams, applying established methods to ensure the successful delivery of activities.

The role requires a Bachelor’s degree in Business Administration, 5 years’ experience, strong communication and stakeholder management, and a willingness to discuss flexible or hybrid working arrangements.