Hybrid Procurement & Admin Specialist

Apply Superstaffjobs; Makati; Hybrid; PHP 279,000 - 329,000; Full time

Benefits offered by this job

HMO with 1 free dependent upon hire

Life Insurance

20 PTO credits annually

Great Company Culture

Career Growth and Learning

Equipment provided

Hybrid Set up

Earn Php 25,000 up to Php 29,500

Job summary

Apply Superstaffjobs seeks a Procurement & Admin Services Specialist to support day-to-day purchasing, office administration, facilities, inventory, and compliance. The role is a hands-on generalist, coordinating with vendors, building administration, government offices, and internal teams.

You’ll contribute in admin, procurement, coordination, and documentation, learning and owning assigned tasks while traveling between sites as needed in a hybrid setup at Ayala, Makati.

Qualifications

• 1–3 years of experience in procurement, administration, facilities support, or general operations; BPO/IT-BPM experience is an advantage.
• Experience coordinating with LGUs and government agencies (e.g., BFP, PEZA, BIR, SEC, NPC).
• Knowledge of PEZA permits, Form 8106, e-PEZA documentation, and asset/capital equipment processing.
• Familiarity with Ecozone customs clearance, gate checks, and asset reconciliation.
• Experience with ticketing systems or PR/PO tracking tools is preferred.
• Knowledge of office maintenance, inventory control, vendor coordination, and administrative filing.

Responsibilities

• Procurement & Inventory: process PRs and POs via Jira Service Desk; compare quotations; maintain vendor records; monitor office supplies and asset inventory; perform document summaries using AI tools.
• Vendor & Delivery Coordination: coordinate orders, deliveries, schedules, and concerns; verify items against specs; monitor performance; manage access with building administration and security.
• Facilities & Office Administration: conduct office walkthroughs; coordinate maintenance; monitor electrical, plumbing, HVAC; support meetings, inquiries, and HR/IT/Finance requests; manage seating and office readiness.
• PEZA & Regulatory Support: assist PEZA Farm-In/Farm-Out docs; track assets moved between sites; prepare gate passes; coordinate with PEZA, Customs, and agencies; assist with permits and regulatory needs (Mayor’s Permits, FSIC, Sanitary Permits, Barangay Clearances).
• Maintain organized files for government/regulatory requirements (SEC, BIR, PEZA, NPC); ensure docs are complete and audit-ready.

Skills

administration

procurement

coordination

documentation

Education

Bachelor’s degree

Tools

Jira Service Desk

Microsoft Office

Google Workspace

ChatGPT

Gemini

Claude

Job description

Apply Superstaffjobs seeks a Procurement & Admin Services Specialist to support day-to-day purchasing, office administration, facilities, inventory, and compliance. The role is a hands-on generalist, coordinating with vendors, building administration, government offices, and internal teams.

You’ll contribute in admin, procurement, coordination, and documentation, learning and owning assigned tasks while traveling between sites as needed in a hybrid setup at Ayala, Makati.