Hybrid Procurement & Admin Ops Specialist

SuperStaff; Philippines; Hybrid; PHP 335,000 - 670,000; Full time

Job summary

SuperStaff in the Philippines seeks a Procurement & Admin Services Specialist to execute daily purchasing, facilities upkeep, and compliance tasks under an Agile Generalist model. You will process PR-to-PO workflows, monitor vendor deliveries, and maintain office inventories while supporting cross-functional teams.

Reporting to Head of Procurement & Admin Services, you will coordinate PEZA-related movements, gate passes, and regulatory filings, ensuring 24/7 site readiness and risk minimization

Qualifications

• 1–3 years of experience in procurement, administration, facilities support, or general operations; BPO/IT-BPM experience is an advantage.
• Experience coordinating with LGUs and government agencies (e.g., BFP, PEZA, BIR, SEC, NPC).
• Knowledge of PEZA permits, Form 8106, e-PEZA documentation, and asset/capital equipment processing.
• Familiarity with Ecozone customs clearance, gate checks, and asset reconciliation.

Responsibilities

• Process daily PRs into POs via Jira Service Desk, maintaining SLA turnaround times.
• Facilitate vendor bidding and vetting; compare quotations and summarize MSAs.
• Maintain vendor records, price books, and MSA reference logs.
• Manage inventory for office supplies and assets; conduct regular audits.

Skills

Procurement

Administration

Facilities management

Vendor coordination

PEZA compliance

Asset tracking

Multitasking

Travel between sites

Education

Bachelor’s degree in related field

Tools

Jira Service Desk

Microsoft Office

Google Workspace

AI productivity tools

Job description

SuperStaff in the Philippines seeks a Procurement & Admin Services Specialist to execute daily purchasing, facilities upkeep, and compliance tasks under an Agile Generalist model. You will process PR-to-PO workflows, monitor vendor deliveries, and maintain office inventories while supporting cross-functional teams.

Reporting to Head of Procurement & Admin Services, you will coordinate PEZA-related movements, gate passes, and regulatory filings, ensuring 24/7 site readiness and risk minimization