Procurement & Admin Services Specialist

LogiScale Inc.; Philippines; Hybrid; PHP 480,000 - 720,000; Full time

Benefits offered by this job

HMO with 1 free dependent upon hire

Life Insurance

20 PTO credits annually

Great Company Culture

Career Growth and Learning

Equipment provided

Hybrid Set up

Job summary

LogiScale Inc. is seeking a Procurement & Admin Services Specialist to support purchasing, facilities, and office administration in a fast-paced hybrid role based in Ayala, Makati.

You will process PRs and POs via Jira, vet vendors, and leverage AI tools to compare quotes and summarize MSAs, while maintaining vendor records and asset logs.

The role requires 1-3 years' experience, coordination with LGUs/PEZA, and willingness to travel between sites; hybrid setup with 24/7 site readiness.

Qualifications

• 1–3 years in procurement, admin, facilities support, or operations.
• Experience coordinating with LGUs and government agencies (BFP, PEZA, BIR, SEC, NPC).
• Knowledge of PEZA permits, Form 8106, e-PEZA documentation, and asset/capital equipment processing.
• Familiarity with Ecozone customs clearance, gate checks, and asset reconciliation.
• Experience with ticketing systems or PR/PO tracking tools is preferred.
• Knowledge of office maintenance, inventory control, vendor coordination, and administrative filing.
• Strong ability to multitask, follow compliance processes, and manage routine operational requirements.
• Willing to travel between sites and government offices as needed.
• Proficient in Microsoft Office/Google Workspace; familiarity with AI tools such as ChatGPT, Gemini, or Claude is an advantage.
• Willing to report to the Ayala, Makati office as required under a hybrid work setup.

Responsibilities

• Process daily PRs into POs via Jira Service Desk with SLA adherence.
• Facilitate competitive vendor bidding and vetting.
• Use AI tools to compare quotations and summarize MSAs.
• Maintain vendor records, price books, and MSA logs.
• Manage inventory for office supplies and assets; audits and records.
• Conduct Receiving QA inspections for delivered goods.
• Track supplier performance against SLAs; log non-performance for credits.
• Perform facility walkthroughs of interiors, exteriors, HVAC, plumbing, etc.
• Support 24/7 facility uptime by logging and dispatching maintenance tickets.
• Execute PEZA Form 8106 and LOA applications for asset movements and transfers.

Skills

Procurement & Admin Ops

Vendor coordination

Multitasking & compliance

MS Office / Google Workspace

AI tools (ChatGPT, Gemini, Claude)

Tools

Jira Service Desk

PR/PO tracking tools

Job description

About the role

The Procurement & Admin Services Specialist serves as a core operational executor within an "Agile Generalist" workforce model, delivering hands-on support across purchasing, facilities maintenance, general office administration, and statutory compliance. Reporting directly to the Head of Procurement & Admin Services, this role carries out daily, policy-governed tasks that isolate enterprise risk, maintain office readiness, and ensure smooth 24/7 site reliability across all company facilities.

Key responsibilities

• Process daily Purchase Requisitions (PRs) into Purchase Orders (POs) via Jira Service Desk, rigorously maintaining SLA turn-around time

• Facilitate the competitive vendor bidding process and vendor vetting process

• Utilize Generative AI tools (e.g., ChatGPT, Gemini, Claude) to accelerate vendor quotation comparisons, summarize complex Master Service Agreements (MSAs), and draft routine procurement correspondence

• Maintain up-to-date vendor records, active price books, and standard Master Service Agreement (MSA) reference logs

• Manage inventory levels for office supplies, tools, and company assets, ensuring stock availability, conducting regular audits, and maintaining both physical and electronic record-keeping systems

• Conduct standard Receiving QA inspections upon the delivery of goods, equipment, and services to verify compliance with purchase specs

• Track supplier performance against contractual SLAs, monitoring On-Time Delivery, and logging instances of non-performance for service credit processing

• Perform routine physical walkthroughs and inspections across the facility to monitor interiors, exteriors, plumbing, electrical, HVAC, and general office presentation

• Support 24/7 facility uptime goals by logging and dispatching maintenance tickets for immediate resolution

• Execute end-to-end PEZA Form 8106 (Permit to Farm-Out) and LOA applications for all temporary and permanent asset movements, including inter-site facility transfers, vendor repairs, calibration, and equipment returns

About you

• 1-3 years of experience in procurement, administration, facilities support, or general operations; BPO/IT-BPM experience is an advantage

• Experience coordinating with LGUs and government agencies (e.g., BFP, PEZA, BIR, SEC, NPC)

• Knowledge of PEZA permits, Form 8106, e-PEZA documentation, and asset/capital equipment processing

• Familiarity with Ecozone customs clearance, gate checks, and asset reconciliation

• Experience with ticketing systems or PR/PO tracking tools is preferred

• Knowledge of office maintenance, inventory control, vendor coordination, and administrative filing

• Strong ability to multitask, follow compliance processes, and manage routine operational requirements

• Willing to travel between sites and government offices as needed

• Proficient in Microsoft Office/Google Workspace; familiarity with AI tools such as ChatGPT, Gemini, or Claude is an advantage

• Willing to report to the Ayala, Makati office as required under a hybrid work setup

Benefits

• HMO with 1 free dependent upon hire

• Life Insurance

• 20 PTO credits annually

• Great Company Culture

• Career Growth and Learning

• Equipment provided

• Hybrid Set up