Procurement & Admin + Facilities Specialist (Hybrid)

LogiScale Inc.; Philippines; Hybrid; PHP 480,000 - 720,000; Full time

Benefits offered by this job

HMO with 1 free dependent upon hire

Life Insurance

20 PTO credits annually

Great Company Culture

Career Growth and Learning

Equipment provided

Hybrid Set up

Job summary

LogiScale Inc. is seeking a Procurement & Admin Services Specialist to support purchasing, facilities, and office administration in a fast-paced hybrid role based in Ayala, Makati.

You will process PRs and POs via Jira, vet vendors, and leverage AI tools to compare quotes and summarize MSAs, while maintaining vendor records and asset logs.

The role requires 1-3 years' experience, coordination with LGUs/PEZA, and willingness to travel between sites; hybrid setup with 24/7 site readiness.

Qualifications

• 1–3 years in procurement, admin, facilities support, or operations.
• Experience coordinating with LGUs and government agencies (BFP, PEZA, BIR, SEC, NPC).
• Knowledge of PEZA permits, Form 8106, e-PEZA documentation, and asset/capital equipment processing.
• Familiarity with Ecozone customs clearance, gate checks, and asset reconciliation.
• Experience with ticketing systems or PR/PO tracking tools is preferred.
• Knowledge of office maintenance, inventory control, vendor coordination, and administrative filing.
• Strong ability to multitask, follow compliance processes, and manage routine operational requirements.
• Willing to travel between sites and government offices as needed.
• Proficient in Microsoft Office/Google Workspace; familiarity with AI tools such as ChatGPT, Gemini, or Claude is an advantage.
• Willing to report to the Ayala, Makati office as required under a hybrid work setup.

Responsibilities

• Process daily PRs into POs via Jira Service Desk with SLA adherence.
• Facilitate competitive vendor bidding and vetting.
• Use AI tools to compare quotations and summarize MSAs.
• Maintain vendor records, price books, and MSA logs.
• Manage inventory for office supplies and assets; audits and records.
• Conduct Receiving QA inspections for delivered goods.
• Track supplier performance against SLAs; log non-performance for credits.
• Perform facility walkthroughs of interiors, exteriors, HVAC, plumbing, etc.
• Support 24/7 facility uptime by logging and dispatching maintenance tickets.
• Execute PEZA Form 8106 and LOA applications for asset movements and transfers.

Skills

Procurement & Admin Ops

Vendor coordination

Multitasking & compliance

MS Office / Google Workspace

AI tools (ChatGPT, Gemini, Claude)

Tools

Jira Service Desk

PR/PO tracking tools

Job description

LogiScale Inc. is seeking a Procurement & Admin Services Specialist to support purchasing, facilities, and office administration in a fast-paced hybrid role based in Ayala, Makati.

You will process PRs and POs via Jira, vet vendors, and leverage AI tools to compare quotes and summarize MSAs, while maintaining vendor records and asset logs.

The role requires 1-3 years' experience, coordination with LGUs/PEZA, and willingness to travel between sites; hybrid setup with 24/7 site readiness.