Hybrid Executive Coordinator — Travel & Calendar Pro

Hammerjack Pty Ltd

Philippines

Hybrid

PHP 614,000 - 837,000

Full time

4 days ago

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Benefits offered by this job

Healthcare on day one

Performance bonuses

Paid time-off with cash conversion

Group life insurance

Team events and activities

Job summary

MicroSourcing seeks an Executive Coordinator to support the CEO, CCO, and GM-PH with calendar management, travel planning, and confidential document handling in a dynamic hybrid environment in Parañaque City.

The role requires strong English communication, advanced MS Office skills, and the ability to synchronize priorities across time zones, including US hours. Growth opportunities, healthcare, and performance bonuses are offered.

Qualifications

Bachelor's degree in Business Administration, Tourism, Management, or related field.
Proven experience as an Executive Assistant or Administrative Assistant, ideally supporting C-level executives.
Advanced proficiency in Microsoft Office 365 (Outlook, Teams, Word, Excel, PowerPoint, SharePoint, OneDrive).
Working knowledge of project management concepts; formal certification not required.
Excellent written and verbal English communication skills.
Strong organizational skills, attention to detail, and discretion with confidential information.
Ability to manage multiple executives with conflicting priorities and coordinate across time zones, including some US-hours overlap.

Responsibilities

Calendar & Schedule Management: Maintain calendars for CEO, CCO, and GM-PH; prioritize and resolve conflicts; protect focus and travel time; prep executives.
Travel & Itinerary Coordination: Plan and book domestic and international travel end-to-end; manage visas, accommodations, transport, and expenses.
Meeting & Engagement Organization: Schedule leadership meetings; prepare agendas/materials; capture minutes and action items; drive follow-through.
Document Handling & Preparation: Prepare, format, and manage confidential documents and presentations; maintain organized records.
Inbox & Communication Gatekeeping: Screen and prioritize emails and invitations; liaise with internal teams and external stakeholders.
Project & Task Coordination: Track action items; apply PM principles; ensure deliverables stay on schedule.
Office & Administrative Support (Future State): Support on-site setup; manage supplies, vendors, visitors, and events.