HRIS Specialist

Virtual Staffing Solutions; Philippines; On-site; PHP 400,000 - 660,000; Full time

Job summary

Virtual Staffing Solutions is seeking an experienced HRIS Specialist to support Darwinbox administration, configuration, and user training in the Philippines. You will collaborate with HR, Payroll, IT, and operations to ensure secure, scalable HR systems.

The role requires 3–5 years of HRIS experience, strong Darwinbox know-how, and the ability to analyze processes, build reports, and govern data while maintaining confidentiality in a fast-paced environment.

Qualifications

• 3–5 years of HRIS administration experience
• Hands-on configuration and support across multiple Darwinbox modules
• Strong knowledge of HR processes and data governance
• Excellent communication and stakeholder management skills
• Ability to handle confidential information in a fast-paced setting

Responsibilities

• Administer Darwinbox across Core HR, Recruitment, Time & Attendance, Payroll, Leave, and Performance
• Manage service requests, issues, enhancements, and user concerns with timely resolution
• Configure workflows, forms, approvals, notifications, and system settings
• Develop HR reports, dashboards, and analytics for stakeholders
• Support HRIS projects, upgrades, integrations, and UAT processes
• Maintain documentation of configurations and activities

Skills

HRIS administration

Darwinbox

Reporting & analytics

Data governance

Stakeholder management

Configuration & testing

Data security

Education

Bachelor's degree in HR/IS/BA

Tools

Darwinbox platform

Job description

We are seeking an experienced HRIS Specialist to support the administration, configuration, optimization, and user support of the Darwinbox HRIS platform. The role will work closely with HR, Payroll, Finance, Operations, IT, and business stakeholders to ensure HR systems and processes are efficient, secure, scalable, and aligned with organizational needs.

Key Responsibilities

• Provide day-to-day Darwinbox administration, configuration, and functional support across Core HR, Recruitment, Time & Attendance, Payroll, Leave, and Performance modules.
• Manage HRIS service requests, system issues, enhancement requests, and user concerns; ensure timely resolution and escalation when needed.
• Configure workflows, business rules, forms, approvals, notifications, and system settings to support HR operations.
• Monitor system performance, data integrity, security, confidentiality, and compliance with company policies.
• Conduct system testing, data validation, audits, reconciliations, and quality checks for updates and enhancements.
• Develop and maintain HR reports, dashboards, workforce analytics, and ad hoc reporting for stakeholders.
• Analyze HR processes and recommend automation, standardization, and continuous improvement opportunities.
• Support employee data management, bulk uploads, corrections, organizational changes, and data governance practices.
• Collaborate with HR, Payroll, Finance, Operations, IT, and vendors to gather requirements and implement system solutions.
• Create user guides, SOPs, and training materials; conduct user training and support change adoption.
• Support HRIS projects, implementations, upgrades, integrations, UAT, deployment, and post-launch support.
• Maintain documentation of configurations, issues, resolutions, reports, and administrative activities.

Qualifications

• Bachelor's degree in HR, Information Systems, Business Administration, IT, or a related field.
• 3-5 years of HRIS administration experience, preferably with Darwinbox.
• Hands-on experience configuring and supporting multiple Darwinbox modules.
• Strong knowledge of HR processes, employee lifecycle, HR data, and organizational structures.
• Experience with reporting, dashboards, workforce analytics, troubleshooting, testing, and data validation.
• Strong communication, stakeholder management, analytical, and problem-solving skills.
• Ability to manage confidential employee information with discretion and work effectively in a fast-paced environment.