HRIS Specialist

Virtual Staffing Solutions; Cebu City; On-site; PHP 600,000 - 900,000; Full time

Job summary

Virtual Staffing Solutions is seeking an experienced HRIS Specialist to administer and optimize the Darwinbox HRIS platform. You will collaborate with HR, Payroll, Finance, and IT to ensure secure, scalable HR processes and accurate data governance.

You will configure modules, manage requests, and develop dashboards while maintaining system integrity and user support across core HR, recruitment, time and attendance, payroll, and leave processes.

Qualifications

• Bachelor’s degree in HR, Information Systems, Business Administration, IT, or related field.
• 3–5 years HRIS administration experience, preferably with Darwinbox.
• Hands-on experience configuring and supporting multiple Darwinbox modules.
• Strong knowledge of HR processes, employee lifecycle, HR data, and organizational structures.

Responsibilities

• Provide day-to-day Darwinbox administration, configuration, and functional support across Core HR, Recruitment, Time & Attendance, Payroll, Leave, and Performance modules.
• Manage HRIS service requests, system issues, enhancement requests, and user concerns; ensure timely resolution and escalation when needed.
• Configure workflows, business rules, forms, approvals, notifications, and system settings to support HR operations.
• Monitor system performance, data integrity, security, confidentiality, and compliance with company policies.
• Develop and maintain HR reports, dashboards, workforce analytics, and ad hoc reporting for stakeholders.

Skills

HRIS administration

Stakeholder management

Analytical thinking

Problem solving

Education

Bachelor’s degree in HR / IS / Business Administration / IT

Tools

Darwinbox

Job description

3 - 5 Years

PROBATIONARY

Job Description

We are seeking an experienced HRIS Specialist to support the administration, configuration, optimization, and user support of the Darwinbox HRIS platform. The role will work closely with HR, Payroll, Finance, Operations, IT, and business stakeholders to ensure HR systems and processes are efficient, secure, scalable, and aligned with organizational needs.

Key Responsibilities

• Provide day-to-day Darwinbox administration, configuration, and functional support across Core HR, Recruitment, Time & Attendance, Payroll, Leave, and Performance modules.
• Manage HRIS service requests, system issues, enhancement requests, and user concerns; ensure timely resolution and escalation when needed.
• Configure workflows, business rules, forms, approvals, notifications, and system settings to support HR operations.
• Monitor system performance, data integrity, security, confidentiality, and compliance with company policies.
• Conduct system testing, data validation, audits, reconciliations, and quality checks for updates and enhancements.
• Develop and maintain HR reports, dashboards, workforce analytics, and ad hoc reporting for stakeholders.
• Analyze HR processes and recommend automation, standardization, and continuous improvement opportunities.
• Support employee data management, bulk uploads, corrections, organizational changes, and data governance practices.
• Collaborate with HR, Payroll, Finance, Operations, IT, and vendors to gather requirements and implement system solutions.
• Create user guides, SOPs, and training materials; conduct user training and support change adoption.
• Support HRIS projects, implementations, upgrades, integrations, UAT, deployment, and post-launch support.
• Maintain documentation of configurations, issues, resolutions, reports, and administrative activities.

Qualifications

• Bachelor’s degree in HR, Information Systems, Business Administration, IT, or a related field.
• 3–5 years of HRIS administration experience, preferably with Darwinbox.
• Hands-on experience configuring and supporting multiple Darwinbox modules.
• Strong knowledge of HR processes, employee lifecycle, HR data, and organizational structures.
• Experience with reporting, dashboards, workforce analytics, troubleshooting, testing, and data validation.
• Strong communication, stakeholder management, analytical, and problem-solving skills.
• Ability to manage confidential employee information with discretion and work effectively in a fast-paced environment.

Job Snapshot

Updated Date

Department

Human Resource Operations

Location