HR Timekeeper

Handling Innovation, Inc.; Muntinlupa; On-site; PHP 246,000 - 379,000; Full time

Job summary

Handling Innovation, Inc. in the Philippines is seeking a detail-oriented administrator to monitor and consolidate daily attendance and time records for agency personnel, and to prepare accurate billing statements for agency manpower services.

You will validate attendance, overtime, undertime, and absences, review billing against internal records, and coordinate with agency representatives to resolve discrepancies while keeping confidential information secure.

Qualifications

• Graduate of a 2- or 4-year business-related course.
• At least 1 year of experience in timekeeping, payroll, billing, or admin.
• Proficient in MS Excel and other MS Office apps.
• Good numerical and analytical skills; detail-oriented and accurate.
• Organized, able to handle confidential information and meet deadlines.
• Strong communication and coordination skills.

Responsibilities

• Monitor and consolidate daily attendance and time records.
• Validate attendance, overtime, undertime, and absences.
• Prepare and process billing summaries based on validated hours.
• Review billing statements against internal timekeeping records.
• Coordinate with agency representatives on discrepancies and documentation.
• Maintain accurate records of attendance and billing transactions.
• Monitor billing schedules and ensure timely submission of documents.
• Prepare reports on attendance, hours worked, and billing summaries.
• Ensure compliance with company procedures and billing requirements.

Skills

Timekeeping

Billing

MS Excel

Numerical analysis

Attention to detail

Organization

Communication

Deadline management

Education

Business-related degree (2/4-year)

Tools

MS Excel

MS Office

Job description

Job Summary

Responsible for monitoring and consolidating the attendance and work hours of agency personnel, ensuring accurate timekeeping records, and preparing timely and accurate billing statements for agency manpower services. Coordinates with agency representatives and internal departments to ensure proper validation of attendance, overtime, absences, and other billable items.

Key Responsibilities

• Monitor and consolidate daily attendance and time records of agency personnel.

• Validate attendance, overtime, undertime, absences, and other time-related adjustments.

• Prepare and process periodic billing summaries based on validated attendance and rendered work hours.

• Review agency billing statements against internal timekeeping records and supporting documents.

• Coordinate with agency representatives regarding billing discrepancies and incomplete documentation.

• Maintain accurate and updated records of agency personnel attendance and billing transactions.

• Monitor billing schedules and ensure timely submission of billing documents to Finance/Accounting.

• Prepare reports on agency manpower attendance, work hours, and billing summaries.

• Ensure compliance with established company procedures and billing requirements.

Qualifications

• Graduate of any 2-year or 4-year business-related course.

• Preferably with at least 1 year of experience in timekeeping, payroll, billing, or administrative functions.

• Proficient in MS Excel and other MS Office applications.

• Good numerical and analytical skills.

• Keen attention to detail and accuracy.

• Organized, systematic, and able to handle confidential information.

• Good communication and coordination skills.

• Ability to meet deadlines and manage multiple tasks.