Billing & Timekeeping Staff

Star Paper Corporation; Quezon City; On-site; PHP 312,000 - 469,000; Full time

Job summary

Star Paper Corporation in the Philippines seeks a billing coordinator to ensure accurate processing of manpower service provider billings and on-time payments.

You will review statements, verify hours, OT, and other pays, coordinate with departments and service providers, and prepare billing summaries for Accounts Payable.

The role requires a college degree in business and at least one year of related experience in payroll and billing.

Qualifications

• College graduate preferably in Business Administration or any related course.
• At least 1 year related experience with timekeeping and billing.
• Background in processing payroll and billing of Manpower Agency.
• Knowledge in 13th month, 5 days SIL, Paternity Leave & OT Computation.
• Highly organized and Proficient in MS Applications.

Responsibilities

• Receives billing statements from manpower service providers.
• Review billing statements for correctness based on hours, OT and other pays; ensure signed approvals.
• Check validity of signatures on approvals.
• Coordinate with department heads and provider representatives for proper charging.
• Route billings to Departments and SOCs for verification and approval.
• Coordinate with manpower providers on billing issues; act as contact between company and providers.
• Coordinate with Accounting for billing concerns; forward billings to Accounts Payable for final review.
• Prepare summary of billing and ensure timely payments to providers.
• Perform other duties as assigned.

Skills

Highly organized

MS applications proficient

Education

Business Administration or related course

Tools

MS Office

Job description

I. JOB MISSION/SUMMARY

The main responsibility is to ensure that the billings of the company’s manpower service provider are accurate and process on time.

II. DUTIES/RESPONSIBILITIES

1. Receives billing statements from the company’s manpower service providers.

2. Review the billing statements received. Check the correctness of the computation based on the number of hours worked, overtime, and other pays based on the actual record. Ensure that all billing attachments (timecard, overtime slips) are signed and approved accordingly by the company’s authorized approvers.

3. Check the validity of signatures on the approvals.

4. Coordinate with the different department heads and the provider’s representatives to ensure proper charging.

5. Route the billings to the different Departments and SOCs for verification and approval.

6. Coordinate with the manpower service providers on any issues or concerns regarding the billings. Act as point of contact between the company and manpower service providers regarding billing matters.

7. Coordinate with the Accounting Department in relation to manpower service providers billing concerns. Forward all billings to Accounts Payable Supervisor for final review.

8. Prepare summary of billing and ensure that all billings due to the manpower service providers are paid on time.

9. Perform other duties that may assigned from time to time.

III. JOB SPECIFICATION, COMPETENCIES AND PROFILE

1. College graduate preferably in Business Administration or any related course.

2. At least 1 year related experience with timekeeping and billing.

3. At least have a background in processing of payroll and billing of Manpower Agency.

4. Knowledge in 13th month, 5 days Service Incentive Leave (SIL), Paternity Leave & OT Computation.

5. Highly organized and Proficient in MS Application.