HR Systems Administrator

Healthy Options; Metro Manila; On-site; PHP 400,000 - 600,000; Full time

Job summary

Healthy Options is seeking an HR System Admin to maintain the HRIS system, timekeeping, and employee records, while assisting in onboarding and offboarding. The role includes managing benefits data, payroll data preparation, and coordination with IT for system issues.

The candidate should possess a Bachelor's degree, strong knowledge of labor laws and statutory benefits, and be highly organized with analytical problem-solving abilities.

Qualifications

• Bachelor's degree and active involvement in school activities.
• Strong understanding of labor laws and statutory benefits processes.
• Detail-oriented, highly organized, and able to process complex data.

Responsibilities

• Maintains and administers HRIS for timekeeping and employee records.
• Manages company benefits data and onboarding/offboarding processes.
• Coordinates with IT and consultants to troubleshoot HRIS issues and generate reports.
• Keeps e-201 file up-to-date and coordinates pre-employment requirements.
• Handles clearances and offboarding processes to ensure smooth exits.

Skills

HRIS Management

Payroll Data Processing

Employee Records

Education

Bachelor's degree

Tools

NetSuite

NAV

Job description

The HR System Admin helps in the maintenance of overall HRIS – timekeeping, employee records; manages and administers Company benefits; assists in the onboarding and offboarding process

2.0 Essential Duties and Responsibilities

Human Resources Information System (HRIS) Management

• Prepares payroll data for processing; updates employee status if Active or Inactive
• Generates Horror List for submission to Execs
• Generates Annual Leave balances for conversion
• Uploads Annual Leave Credits and new leave balances or adjustments e.g. maternity leave, QRLV, Unpaid Leave, Magna Carta Leave, etc.
• Salary Updates
• Adrenalin Special Request (ASR)
• Conducts Adrenalin Orientation for all newly hired employees
• Maintenance of Employee Information
• Coordinates with IT and Adrenalin consultants on various issues on the system e.g. rerunning of scheduler, glitches, reports, changes in the system, others

201-File Maintenance and Safekeeping

• Creates and maintains e-201 File and manual or physical 201 File
• Scans documents and file in e-201 File
• File hard copies to employee's individual folders
• Coordination with Talent Acquisition on Pre-Employment Requirements

Clearances and Offboarding

• Initiates clearance process
• Emails Exit Interview Form

Manages and administers Company Benefits – MPA and PER

• Prepares monthly master list
• Creates loading file for NetSuite and NAV
• Coordinates with HOD, IT, and SCM on schedule and must-try products
• Releases email advisory
• Perfect Employee Reward (PER)

Qualifications

• Bachelor's degree with extra-curricular activities in school
• Good understanding of the Labor Code and all statutory benefits-related processes and requirements
• Detail and process-oriented and highly organized
• Analytical and a problem-solver
• Pleasant, highly credible with above average communication skills