HR Staff- Payroll & Benefits

Green Horizon Fortune Trading Corp.; Quezon City; On-site; PHP 335,000 - 469,000; Full time

Job summary

Green Horizon Fortune Trading Corp. in Quezon City is seeking an HR/payroll administrator to manage timekeeping, payroll processing, statutory benefits, and leave administration.

You will coordinate with government agencies, maintain confidential records, and support performance and compliance across HR operations. This role requires meticulous data handling and strong coordination with Finance and Admin teams.

Responsibilities

• Monitor and validate daily attendance records from biometric or manual logs.
• Review and approve overtime, undertime, and leave applications before payroll processing.
• Maintain accurate and up-to-date employee attendance databases.
• Prepare payroll summaries and coordinate with accounting/finance for timely salary disbursement.
• Ensure proper computation of salaries, deductions, allowances, and incentives.
• Handle payroll adjustments for new hires, resignations, and disciplinary deductions.
• Ensure confidentiality of payroll data at all times.
• Process and remit government contributions (SSS, PhilHealth, Pag-IBIG) on time.
• Prepare and submit monthly, quarterly, and annual reports required by government agencies (with coordination with Admin handling filing and compliance).
• Handle SSS sickness/maternity claims, Pag-IBIG loans, and other statutory benefits.
• Compute and facilitate the release of 13th month pay in accordance with labor laws.
• Assist in processing company-provided benefits and allowances.
• Maintain accurate leave balances and records for all employees.
• Process leave requests in compliance with company policies.
• Coordinate with HR Officer and department heads to ensure performance appraisal results are considered for salary adjustments, bonuses, and promotions.
• Maintain appraisal records for payroll reference.
• Ensure all payroll and benefits processes comply with labor laws and DOLE regulations.
• Maintain organized and confidential payroll and benefits files.
• Liaise with government agencies for payroll- and benefits-related matters.
• Provide payroll and benefits information to employees in a clear and timely manner.
• Coordinate with HR and Admin team members to ensure smooth HR operations.

Job description

1. Timekeeping & Attendance Management

• Monitor and validate daily attendance records from biometric or manual logs.

• Review and approve overtime, undertime, and leave applications before payroll processing.

• Maintain accurate and up-to-date employee attendance databases.

2. Payroll Processing & Coordination

• Prepare payroll summaries and coordinate with accounting/finance for timely salary disbursement.

• Ensure proper computation of salaries, deductions, allowances, and incentives.

• Handle payroll adjustments for new hires, resignations, and disciplinary deductions.

• Ensure confidentiality of payroll data at all times.

3. Statutory Benefits Management

• Process and remit government contributions (SSS, PhilHealth, Pag-IBIG) on time.

• Prepare and submit monthly, quarterly, and annual reports required by government agencies (with coordination with Admin handling filing and compliance).

• Handle SSS sickness/maternity claims, Pag-IBIG loans, and other statutory benefits.

4. 13th Month Pay & Other Benefits

• Compute and facilitate the release of 13th month pay in accordance with labor laws.

• Assist in processing company-provided benefits and allowances.

5. Leave Administration

• Maintain accurate leave balances and records for all employees.

• Process leave requests in compliance with company policies.

6. Appraisal & Performance Support

• Coordinate with HR Officer and department heads to ensure performance appraisal results are considered for salary adjustments, bonuses, and promotions.

• Maintain appraisal records for payroll reference.

7. Compliance & Documentation

• Ensure all payroll and benefits processes comply with labor laws and DOLE regulations.

• Maintain organized and confidential payroll and benefits files.

8. Coordination & Communication

• Liaise with government agencies for payroll- and benefits-related matters.

• Provide payroll and benefits information to employees in a clear and timely manner.

• Coordinate with HR and Admin team members to ensure smooth HR operations.