HR Statutory Benefits Staff

Grand Meritus Security Agency; Quezon City; Presencial; PHP 279.000 - 424.000; Tempo integral

Resumo da vaga

Grand Meritus Security Agency is seeking an HR Benefits Staff to oversee the administration, processing, and compliance of employee statutory benefits including SSS, PhilHealth, and Pag-IBIG. The role focuses on timely remittances, loan processing, and benefits claims with close coordination across Payroll, Operations, and Accounting.

The candidate will handle government portal transactions, maintain documentation, and ensure accuracy in remittance schedules while meeting company policies and

Qualificações

• Bachelor’s degree in HR, Psychology, Accounting or related field.
• 1–3 years experience in Compensation & Benefits or HR Operations.
• Experience handling SSS, Pag-IBIG and PhilHealth processes and familiarity with government portals.

Responsabilidades

• Administer and process employee statutory benefits (SSS, PhilHealth, Pag-IBIG) and ensure compliance.
• Prepare and maintain masterlists per area (NCR and provincial) based on payroll cut-offs.
• Validate data and ensure accurate documentation of benefit numbers and remittance schedules.
• Process loans (SSS Loans, MPL) and monitor balances; ensure proper payroll deductions.

Conhecimentos

Attention to Detail

Coordination

Communication Skills

Data accuracy

Formação

Bachelor’s Degree in Human Resource Management or related field

Ferramentas

Microsoft Excel

Google Sheets

Descrição da vaga

JOB DESCRIPTION

Position Title: HR Benefits Staff

Department: Human Resources – Compensation & Benefits

Reports To: HR Benefits Supervisor

I. JOB SUMMARY

The HR Benefits Staff is responsible for the administration, processing, and compliance of all employee statutory benefits, including SSS, PhilHealth, and Pag-IBIG. The role ensures accurate and timely contribution remittances, loan processing, benefits claims, and employer clearances, in accordance with government regulations and company policies.

This position requires strong attention to detail, coordination with internal departments, and regular interaction with government portals and agencies.

II. KEY RESPONSIBILITIES

1. Contribution Remittances (SSS, Pag-IBIG, PhilHealth)

• Generate and download payroll registry for remittance processing

• Prepare and maintain masterlist per area (NCR and provincial) based on payroll cut-offs

• Perform data validation including:

  • Payroll deductions vs. actual employee records

  • Identification of new hires, resigned employees, and discrepancies

• Ensure proper documentation and updating of employee benefit numbers

• Coordinate with employees, Operations, and Accounting regarding missing or incorrect data

• Create and process PRN, SPA, and eGov transactions via government portals

• Monitor remittance schedules and ensure timely submission (5th, 10th, 20th, 25th deadlines)

• Prepare reports, track remittance status, and follow up funding with Accounting

• Download, file, and maintain payment receipts and remittance reports (soft and hard copies)

• Submit complete documentation for billing and compliance purposes

2. Loan Processing Administration

SSS Loans (Salary, Calamity, Emergency)

• Verify employee SSS number and existing loan records via employer portal

• Ensure submission of Statement of Account / loan ledger

• Validate employee eligibility and employment status

• Certify loan applications accurately and on time

• Ensure proper payroll deduction setup and remittance

• Monitor loan balances and assist in inquiries when needed

Pag-IBIG MPL (Multi-Purpose Loan)

• Confirm employee contribution records and eligibility

• Facilitate approval/signing of loan applications

• Coordinate payroll deduction and timely remittance of loan payments

3. SSS Benefits Claims Processing

• Assist employees in filing claims (sickness, maternity, disability, etc.)

• Provide complete checklist of documentary requirements

• Receive, validate, and ensure completeness of submitted documents

• Verify employee eligibility based on contributions and employment status

• Encode and submit claims via SSS online portal

• Perform employer certification of claims

• Coordinate advance payment processing (if applicable)

• Monitor claim status and respond to SSS requirements

• Track reimbursements to the company

• Notify employees of claim status and ensure proper case closure and documentation

4. Application for Employer Benefits Clearance

• Process employer clearance applications with:

  • SSS

  • Pag-IBIG (HDMF)

  • PhilHealth (PHIC)

• Ensure full compliance of contributions and remittances

• Identify and resolve deficiencies (unpaid contributions, penalties, discrepancies)

• Coordinate with Payroll and Accounting for corrections and settlements

• Prepare and submit required documents (proof of payments, application letters, etc.)

• File applications via online portals or branch submissions

• Maintain records and release clearances to requesting parties (management, auditors, clients)

5. Monitoring, Reporting & Documentation

• Maintain accurate and updated monitoring files (e.g., Google Sheets trackers)

• Ensure proper filing of all benefits‑related documents (soft and hard copies)

• Prepare periodic reports on remittances, loans, claims, and compliance status

• Ensure data accuracy, confidentiality, and audit readiness at all times

6. Coordination & Follow‑ups

• Coordinate regularly with Accounting for funding and payment processing

• Follow up pending remittances, claims, and clearances (minimum of 3 follow‑ups when necessary)

• Liaise with government agencies for concerns, clarifications, and updates

III. QUALIFICATIONS

• Bachelor’s Degree in Human Resource Management, Psychology, Accounting, or related field

• At least 1–3 years experience in Compensation & Benefits or HR Operations

• Experience handling SSS, Pag-IBIG, and PhilHealth processes is required

• Familiarity with government online portals and compliance procedures

• Strong attention to detail and data accuracy

• Proficient in Microsoft Excel / Google Sheets

IV. KEY COMPETENCIES

• Attention to Detail & Accuracy

• Compliance & Documentation Management

• Analytical and Problem‑Solving Skills

• Time Management & Deadline Orientation

• Coordination & Communication Skills

• Integrity and Confidentiality

VI. WORK CONDITIONS

• Office-based ...

VI. PERFORMANCE INDICATORS (KPIs)

• Timeliness of remittances and zero penalties

• Accuracy of payroll-benefits reconciliation

• Loan processing turnaround time

• Benefits claims processing efficiency

• Compliance rating (audit readiness, zero deficiencies)

• Completeness and accuracy of records