HR Staff

Good Shepherd Manufacturing Corporation; Cavite City; On-site; PHP 223,000 - 391,000; Full time

Job summary

Good Shepherd Manufacturing Corporation is seeking a detail-oriented administrative professional to support onboarding, production reporting, attendance, inventory, and general office duties. The role involves coordinating return-to-work and exit clearance, tracking headcounts, and ensuring smooth workflow on the production floor.

The ideal candidate is highly organized with strong MS Office skills and a focus on accuracy and compliance.

Qualifications

• Education: College level, Vocational Graduate, or equivalent actual work experience.
• Experience: No experience required—fresh graduates and entry-level applicants are welcome!
• Skills: Proficient in MS Office with advanced MS Excel skills.
• Traits: Highly organized with strong attention to detail.

Responsibilities

• New Hire Orientation Management: Facilitate onboarding sessions for new employees and introduce policies, safety protocols, and culture.
• Production Daily Reporting: Compile, verify, and distribute daily production reports showing key metrics and variances.
• Back-to-Work Clearance Handling: Manage return-to-work processes with proper documentation and fitness clearances.
• Manpower Monitoring & Allocation: Track attendance and headcount to ensure staffing and address shortages.
• Locker Assignment & Facility Monitoring: Oversee locker allocation, maintenance, and security monitoring.
• Off-boarding & Resignation Clearance: Coordinate exit clearance and asset retrieval for resigning employees.
• Inventory & Supply Chain Management: Audit stock levels of stationery, PPE, uniforms, and office supplies.
• Attendance & Timekeeping Monitoring: Maintain timekeeping records and resolve discrepancies for payroll.
• Materials & Inventory Support: Monitor raw material inventory with the supervisor and initiate purchase requests.
• General Administrative Support: Perform daily admin duties including filing, data entry, and correspondence.
• Ad-Hoc Task Execution: Handle miscellaneous duties and projects as assigned.

Skills

MS Office

MS Excel

Education

College level

Vocational Graduate

Job description

Job Description

Detailed Responsibilities

1. New Hire Orientation Management

Facilitate and conduct onboarding sessions for new employees, ensuring they are properly introduced to company policies, safety protocols, and workplace culture.

2. Production Daily Reporting

Compile, verify, and distribute daily production reports to management, tracking key metrics and highlighting any operational variances.

3. Back-to-Work Clearance Handling

Manage the return-to-work process for employees recovering from medical leave or extended absences, ensuring proper documentation and fitness clearances are met.

4. Manpower Monitoring & Allocation

Track daily attendance and headcount to ensure optimal staffing levels on the production floor, flag absenteeism, and assist in addressing labor shortages.

5. Locker Assignment & Facility Monitoring

Oversee the allocation, maintenance, and security monitoring of employee lockers, ensuring orderly and fair distribution.

6. Off-boarding & Resignation Clearance

Coordinate the exit clearance process for resigning employees, ensuring the retrieval of company assets, completion of paperwork, and smooth transition.

7. Inventory & Supply Chain Management

Manage and audit the stock levels of stationery, operational forms, uniforms, Personal Protective Equipment (PPE), and general office supplies to prevent shortages.

8. Attendance & Timekeeping Monitoring

Maintain accurate timekeeping records, audit biometric/log data, and resolve attendance discrepancies for payroll processing.

9. Materials & Inventory Support

Collaborate with the Operations Supervisor to monitor raw material inventory levels, identify shortages, and initiate purchase requests for additional materials.

10. General Administrative Support

Execute daily administrative duties, including document filing, data entry, correspondence management, and maintaining an organized workspace.

11. Ad-Hoc Task Execution

Perform miscellaneous duties and special projects as assigned by superiors to support evolving business and operational needs.

Job Qualifications

Qualifications:

Education: College level, Vocational Graduate, or equivalent actual work experience.

Experience: No experience required—fresh graduates and entry-level applicants are welcome!

Skills: Proficient in MS Office with advanced MS Excel skills.

Traits: Highly organized with strong attention to detail.