HR Specialist/Assistant

YTO; Pasay; On-site; PHP 279,000 - 390,600; Full time

Job summary

A leading logistics company is seeking an HR Assistant in Pasay to support the HR department. You will focus on employee documentation, data management, and reporting, ensuring compliance with policies and regulations. The ideal candidate has a Bachelor's degree in Human Resources or Business Administration, alongside 1-3 years of experience in HR roles. Strong proficiency in Excel and knowledge of HR documentation practices are essential. This is a full-time on-site position in Metro Manila.

Qualifications

• 1–3 years of experience in an HR administrative or assistant role preferred.
• Strong knowledge of HR documentation and record-keeping practices.
• Proficient in advanced Excel functions including VLOOKUP, XLOOKUP, and Pivot Tables.

Responsibilities

• Maintain and update employee files with accuracy and confidentiality.
• Prepare HR documents such as employment contracts and offer letters.
• Ensure compliance of HR records with company policies and legal requirements.

Skills

HR documentation knowledge

Proficient in MS Excel

Attention to detail

Strong communication skills

Education

Bachelor’s degree in Human Resources or related field

Tools

HRIS systems

Job description

On-site - Pasay 1-3 Yrs Exp Bachelor Full-time

Job Description

JOB SUMMARY

• The HR Assistant supports the Human Resources department with a strong focus on employee documentation, data management, and HR reporting. This role ensures accurate record-keeping, timely preparation of reports, and compliance with company policies and labor regulations.

KEY RESPONSIBILITIES

• Maintain and update employee files (physical and digital) with accuracy and confidentiality
• Prepare HR documents such as employment contracts, offer letters, appointment letters, confirmations, and termination documents.
• Ensure all HR records comply with company policies and legal requirements
• Organize and archive HR documents for easy retrieval and audits
• Prepare regular HR reports (headcount, attendance, leave, turnover, payroll support data, etc.)
• Track and update HR metrics and dashboards
• Assist in onboarding and offboarding documentation processes

QUALIFICATIONS/ SKILLS

• Bachelor’s degree in Human Resources, Business Administration, or a related field
• 1–3 years of experience in an HR administrative or assistant role (preferred)
• Strong knowledge of HR documentation and record-keeping practices
• Proficient in MS Excel, Word, and HRIS systems; advanced Excel skills including VLOOKUP, XLOOKUP, and Pivot Tables
• High attention to detail with strong organizational and time-management skills
• Proven ability to handle sensitive and confidential information with discretion
• Strong written and verbal communication skills

Working Location

YTO Express Philippines. Unit D and E, 2162-2188 F.B. Harrison St, Pasay City, 1300 Metro Manila, Philippines